Commonly Requested Information

As you work on project materials such as cover sheets and budgets, you’re likely to need information and forms specific to the research enterprise at Case Western Reserve University. This page serves as a resource through which CWRU researchers can access some of the most commonly requested information from the Office of Research and Technology Management.

The following information should help you complete application cover sheets and budgets. For additional information, contact the Office of Research Administration at 216.368.4510 or resadm@case.edu. For the School of Medicine (SOM), contact medres@case.edu or 216.368.4432.

CWRU enters various contracts, such as research, purchasing, NDA, licensing agreements, etc. This Contract Responsibility Chart helps you find the appropriate point-of-contact.

Use the Post-Award Department Assignments to find the post-award grants accountant who works with your department. 

General Information for Applications

Applicant Name and Address

Case Western Reserve University 
10900 Euclid Ave. 
Cleveland, OH 44106+4-digit ZIP

• Non-SOM: 7015 
• SOM: 4919 

Authorized Institutional Officials

Leave this blank on applications! Signatories’ availability varies day to day.

Authorized Official Information

Administrative Contact

Department/Research Administrator of principal investigator’s (PI’s) department 

Administrative Address

10900 Euclid Ave.
Cleveland, OH 44106-XXXX 

Financial Contact 

Robin Trail
Office of Research and Technology Management
10900 Euclid Ave.
Cleveland, OH 44106-7015
spadocs@case.edu
216.368.4516

Invoice Address 

Office of Research and Technology Management
10900 Euclid Ave.
Cleveland, OH 44106-7015
spadocs@case.edu
216.368.4510

COI Contact: cwrucoi@case.edu 

CWRU Characteristics

For statistics about enrollment, faculty, staff, budget, etc., visit the Office of Institutional Research. 

Districts 

Congressional District 11
State House District 20
State Senate District 23

Key Documents

• IRS Determination Letter, dated June 29, 2015

• 2024 Form W-9 Effective Jan. 1, 2023 the Executive Level II salary cap is $212,100. 

• Federal Indirect Cost Rate Agreement

Key Figures

Assurance / Compliance Registration Numbers 

For some proposals, you may need to use one institution’s FWA # with another institution’s IRB #; e.g., a grant awarded to CWRU, for research conducted at UH, would use CWRU’s FWA#, but UH’s IRB#.

Dates

• CAS Certification Date: Aug. 10, 1996 
• SAM.gov Registration Expires Oct. 11, 2024

Important Codes and IDs

Facilities and Administrative (F&A) Costs or Indirect Cost Rates 

The most recent Federal Indirect Cost Rate Agreement was approved June 6, 2023. Unless otherwise noted in the sponsor guidelines, indirect costs are in addition to total direct costs and calculated based on Modified Total Direct Costs (MTDC). MTDC equals total direct costs less the following exclusions: capital expenditures; any amount over the first $25,000 of each subcontract (aka, subrecipient agreement) issued by CWRU; hospitalization and other fees associated with patient care whether the services are obtained from an owned, related or third party hospital or other medical facility; rental/maintenance of off-site activities; student tuition remission and student support costs (e.g., student aid, dependency allowances, scholarships, fellowships). 

Overhead Rates: Training 

All locations are 8%.

General rule: Basis is Total Direct Cost (TDC) less tuition, fees and equipment. However, exclusions may vary among sponsors. Check specific sponsor guidelines. 

Fringe Rate for All Locations 

(excluding 514100s, 512250s and 512260s.) 

Cognizant Federal Agency 

Department of Health and Human Services (HHS)
Arif Karim, HHS Representative 
Phone: 214.767.3600
Fax: 214.767.3264