Faculty Information System

The Faculty Lifecycle Initiative (FLI) was established in 2012 to address replacement of the deteriorating Faculty Database in the Provost’s Office with an integrated system of record for faculty information. The FLI team conducted informational interviews, mapped business processes related to faculty information, and reviewed numerous solutions for a centralized Faculty Information System (FIS).

The Implementation

As envisioned, the enterprise­-wide Faculty Information System will include faculty appointment history, demographic data, teaching, research and scholarship, and service information for all Board-appointed and special faculty. The system will be accessible through a secure single sign-on portal and provide greater access to faculty data for individual faculty, schools, and central administration.

The Initiative’s executive sponsors approved funding for the development and implementation of the School of Medicine system framework as an enterprise Faculty Information System (FIS).

Implementation Timeline

Phase I: Expand the School of Medicine’s FIS platform to create an enterprise-wide solution

  • Phase I began in fall 2017, will require 9 months to one to year, and consists of the following:

    • System design and testing

    • Training and documentation

    • Phase I - Release 1 scheduled for November 2018

Phase II: Fill in missing administrative components

Phase III: Enhance the faculty activity reporting component

Please review the FIS Rollout Plan for more detailed information.

The proposed solution will integrate faculty information into a central source, providing greater access to data for both schools and central administration. Historical data will be maintained in one place, while school-level administrators will be able to customize reports specific to their needs. Benefits of a campus-wide solution will include:

Financial

  • Cost savings of moving from paper to automated processes

  • Cost savings of utilizing and maintaining one centralized FIS system instead of multiple silo systems to capture, process, and review faculty data

  • Savings of faculty, staff, and UTech time and resources

Operational

  • Integrate information from various university systems and external sources (e.g., SIS, PubMed, WOS)

  • Streamline performance review, annual contract, and other administrative processes

  • Make accreditation reporting more efficient

Institutional

  • Improved data confidentiality and security

  • Increased confidence in data integrity

  • Increased data availability to showcase faculty accomplishments to the world, and facilitate collaboration, networking, and outreach

  • Repurpose faculty data to support multiple stakeholders, and populate web pages and faculty profiles

  • Support activity reporting, grant writing, and applications with built-in and customizeable templates and reports

The following represents business functions/processes impacted by a successfully implemented faculty lifecycle solution:

  • Recruitment and Hiring

  • EEO/Affirmative Action

  • Comprehensive Faculty Profiles

  • CV Support

  • Annual Reappointment

  • Internationalization

  • Conflict of Interest

  • Research Support and Administration 

  • Accreditation

Initiative Sponsors

Ben Vinson III, Provost and Executive Vice President

Sue B. Workman, Vice President University Technology and Chief Information Officer

Victoria Wright, Senior Associate Vice President for University Planning and Administration
 

The FIS Project Leadership Team

Manages the project scope, strategies and plan, resource allocations, and budgets, supports the vision and goals of the project, provides guidance for policy issues that arise, and communicates information related to the project to the CWRU community. Members include:

  • Leslie Czeck, Project Director, [U]TECH
     
  • Jean Gubbins, Director, Institutional Research
     
  • Anita Gupta, Manager for Application Development, School of Medicine, [U]TECH
     
  • Lois Langell, Special Assistant to the Provost
     
  • Nassif Nassif, Applications Architect, [U]TECH
     
  • David Pilasky, Assistant Dean for Information Technology - School of Medicine, [U]TECH
     
  • Lynice Willis, Program Manager, Planning and Institutional Research


FIS Steering Committee

Members serve as ambassadors and advocates for the FIS with school and university-level end-users and other stakeholders, encourage the development of a governance framework for the FIS platform, and provide “wise counsel” on system implementation issues related to the application platform, integration, or technology support. The initial steering committee meeting was held on March 12, 2018. Members include:

  • FIS Project leadership team members listed above
     
  • Stephanie Endy, Associate Vice President for Research
     
  • Amy Hammett, University Registrar and Director of Student Information Systems and Services
     
  • Arnold Hirshon, Associate Provost and University Librarian
     
  • James Ryan, Human Resources Director


FIS Review Board

Composed of key individuals from the schools and departments within the university, these individuals will act as subject matter experts as well as project champions for their relevant schools/ departments. Members include:

  • FIS Project leadership team members listed above
     
  • Kathy Beal, Metrohealth Medical Center, School of Medicine
     
  • Donna Davis Reddix, Faculty Diversity Officer, Office for Inclusion, Diversity and Equal Opportunity
     
  • Sheryl Dugard, Manager, Academic Administration, Case School of Engineering
     
  • Jean Farah, Executive Aide to the Dean, School of Dental Medicine
     
  • Cynthia Hill-Graham, Academic Deans' Office, School of Law
     
  • Cena Hilliard, Assistant Dean, Case School of Engineering
     
  • Timerra Jung, Manager of Facilities and Administration, School of Law
     
  • Christine Kehoe, Administrator, Department of Pathology, School of Medicine
     
  • Maureen Kendel, Assistant to the Dean for Special Projects and Faculty Administration, Frances Payne Bolton School of Nursing
     
  • Ana Merdita, Executive Aide to the Dean, Weatherhead School of Management
     
  • Valerie Robinson, Executive Aide to the Dean, Mandel School of Applied Social Sciences
     
  • Meagan Rodgers, Manager, Operations and Strategic Initiatives, College of Arts and Sciences
     
  • Michelle Shaylor, Faculty Affairs Administrator, School of Medicine
     
  • Angelica Szakacs, Academic Team Leader, Case School of Engineering
     
  • Doreen Thibodeau, Executive Aide, Office of Student Affairs
     
  • Patricia Urbon, Director, Faculty Affairs, School of Medicine
     
  • Molly Watkins, Executive Director of International Affairs
     
  • Zoe Breen Wood, Assistant Professor, Mandel School of Applied Social Sciences (Faculty Representative)
     
  • Roger Zender, Associate Director, Creation and Curation Services, Kelvin Smith Library

Project Design

  • Leslie Czeck, PMP, Project Director, University Technology, [U]Tech

  • Trever Dodge, Business Analyst, University Technology [U]Tech

  • Jean Gubbins, Director Institutional Research, Planning and Institutional Research

  • Anita Gupta, Manager for Application Development, School of Medicine, University Technology, [U]Tech

  • Miroslav Humer, Associate Vice President, Client Experience, University Technology, [U]Tech

  • Nassif Nassif, Applications Architect, University Technology, [U]Tech

  • David Pilasky, Assistant Dean for Information Technology, School of Medicine, University Technology, [U]Tech

  • Lynice Willis, Program Manager, Planning and Institutional Research

Database Design

  • Anita Gupta, Manager for Application Development, School of Medicine, University Technology, [U]Tech

  • Nassif Nassif, Applications Architect, University Technology, [U]Tech

  • Brian Rosen, Application Developer, University Technology, [U]Tech

  • Lynice Willis, Program Manager, Planning and Institutional Research

Application Development

  • Anita Gupta, Manager for Application Development, School of Medicine, University Technology, [U]Tech

  • Nicholas Miller, Application Developer, School of Medicine, University Technology, [U]Tech

  • Fei (Sophie) Shao, Application Developer, School of Medicine, University Technology, [U]Tech

  • Brian Tome, Application Developer, School of Medicine, University Technology, [U]Tech

  • Wei Wang, Application Developer, School of Medicine, University Technology, [U]Tech

  • Drake Williams, Application Developer, School of Medicine, University Technology, [U]Tech

Network Development

  • Tom Ligman, Server and Database Administrator, School of Medicine, University Technology, [U]Tech