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Dates
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1826-2018 and ongoing |
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Size
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14,817 linear feet (as of 7/2018)
approximately 26,044,000 pages and
4294 GB |
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Forms
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architectural drawings
correspondence
directories
films and videotapes
flyers, posters, brochures
maps
minutes
newspapers, newsletters, and magazines
photographs
reports
sound recordings
theses and dissertations
yearbooks |
|
Creators
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academic and administrative offices and departments
committees, task forces, governing boards
individuals and University-sponsored groups
OF
Case Institute of Technology
Case Western Reserve University
Western Reserve University |
The Archives has four kinds of sources:
|
Inactive University Records |
In order to do their work, University offices create and
receive email, memos, forms, reports, and other documents. When these records
are no longer needed to do the work for which they were acquired, most are
destroyed. Those few that have long-term value are transferred to the Archives. |
|
University Publications |
University departments communicate with students, alumni,
friends, faculty and staff using newspapers, magazines, brochures, flyers,
posters, newsletters, and other publications. The Archives tries to acquire
the full range of these publications, usually when they are issued. |
| |
CWRU contracted with Archive-It web archiving service in 2015 to preserve the university's web site. |
|
Personal Papers of Faculty, Students, Administrators,
Trustees |
People affiliated with the University, acting in a personal capacity,
create documents which reflect their interactions with the University.
The Archives acquires only a small sample of personal papers representative
of the experiences of people affiliated with the University. |
|
Inactive Records of University Organizations |
University subsidiaries and University-sponsored alumni, student, faculty,
staff and friends groups create the same kinds of records as University
offices. When these records are no longer needed by their creators, the
Archives accepts those that have long-term value. |
The Archives has no records or publications of people or organizations not
part of the University.
Topics Documented in the University Archives
Archival control organizes records by provenance,
not by subject. Records of a single entity (department, committee, office) are
maintained as a unit, separate from the records created by other entities. Thus,
information on a given topic is dispersed among the records of all the entities
that needed information related to that topic to do their jobs. What this means
is that almost never is there a single source which brings together all the
information available on a given topic.
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Academics
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Development and delivery of the curriculum and operation of academic units, for example:
- •Awards conferred by the University for teaching excellence
- •Ceremonies (e.g., Commencement convocation)
- •Curriculum development (planning, review, revision, termination of courses, programs and degrees)
- •Courses (content, objectives, organization)
- •Programs (e.g., continuing education, study-abroad, independent study)
- •Requirements for degrees, dissertations & theses
- •Scheduling (e.g., academic calendar, class schedules)
|
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Facilities Management
|
Acquisition, maintenance, and disposal of physical plant,
infrastructure, and equipment, for example:
- •Buildings and grounds (design,
construction, renovation, demolition, use)
- •Disaster prevention and response (protection of people and facilities;
includes natural and manmade disasters)
- •Land acquisition and disposal
- •Food services
- •Transportation systems (including parking, bus services, travel, shipping
and receiving, pedestrian and vehicular traffic planning and management)
- •Utilities
|
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Financial Management
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Financial obligations, revenue, management of assets and
liabilities, for example:
- •Accounting systems and procedures
- •Auditing (financial and procedural)
- •Banking
- •Budgeting
- •Debt management
- •Fundraising
- •Investments
- •Revenue (fees, gifts, grants, tuition)
|
|
Governance and Legal Affairs
|
Requirements of and compliance with external laws and regulations
and internal governance via University policies and procedures, for example:
- •Accreditation and licensing
- •Codes of conduct (e.g., academic freedom, conflict of interest, plagiarism)
- •Founding/incorporating
- •Internal governance (including operation and authority of governing
and representative bodies, elections, constitutions and by-laws)
- •Law enforcement (e.g., crime prevention)
- •Legal affairs (e.g., claims and litigation, contracts, intellectual
property rights)
- •Organizational and reporting relationships
|
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Information and Communication
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Provision of information and communication sources and services,
including technology, content, and expertise, for example:
- •Computing and communications services and systems
- •Library services
- •Publications of the University (directories, calendars, magazines,
newspapers)
|
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Personnel Management
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Recruiting, hiring, compensating, and evaluating faculty
and staff, for example:
- •Affirmative Action programs
- •Employment (recruitment, compensation, discipline, evaluation)
- •Fringe benefits (contribution and participation)
- •Social and professional activities (University-Supported)
|
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Public Service and Public Relations
|
Community services and activities designed to promote a favorable
relationship between the University and the public, for example:
- •Community relations/public relations
- •Government relations
- •Media relations
- •Public events (anniversary celebrations, awards conferred by the University
for accomplishment or service, performances, tributes)
- •Social services (e.g., Shower the Shelters program, CWRU Habitat for
Humanity)
- •Symbols (seals, songs, etc.)
|
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Research Administration
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Policies and procedures governing administrative aspects
of scholarly investigation or inquiry, for example:
- •Research funding
- •Research policies and oversight
- •Commercialization of research/technology transfer
|
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Student and Alumni Services
|
Students' relations with the University, including those
related to academics, extracurricular activities, and relations with alumni,
for example:
- •Admissions and enrollment
- •Advising
- •Alumni associations (including regional and those of individual schools)
- •Alumni events (e.g., reunions)
- •Athletics
- •Awards and honors conferred by University entities on students or
alumni
- •Extracurricular activities and organizations
- •Financial aid
- •Grades and grading
- •Health services
- •Residential life
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