The Vacation Donation Bank is now open for donations through Aug. 15.
The Vacation Donation Bank program allows Case Western Reserve University staff to contribute vacation days they don’t expect to use to a bank within their school or unit. Donated time will be available for use by employees who are taking unpaid medical leave during the 2026–27 fiscal year.
Who can donate vacation days?
Staff employees who have successfully completed their 90-day orientation period and are in good standing (i.e. performance level of meets standards or better and are not in Positive Corrective Action nor have been in Positive Corrective Action in the past 12 months) may donate vacation days.
Employees who want to share part of their vacation time allotment should consider the number of days carefully. Once given, the days cannot be returned to the employee who donated the time. Employees cannot give more than 50% of their vacation time.
Why donate?
Each school, as well as the university’s general operations (UGEN) unit, has its own bank. When an employee experiences a qualifying medical hardship and exhausts their available paid leave, donated vacation time may provide financial support during an otherwise unpaid leave of absence. The ability for an ill individual to secure paid time off will depend on whether people in their school or unit actually donate days and whether any days are remaining at the time of the request.
How to donate
To donate vacation time, visit the Vacation Donation Bank website in HCM at Self Service/Payroll/Vacation Donation. Once submitted, the donor’s reduced available vacation time will be reflected in HCM after the submission has been reviewed and approved. Donations are encouraged to be submitted by close of business on Friday, Aug. 14.
For more details on the full policy, including eligibility requirements and program details, visit the Vacation Donation Bank policy page or email leaves@case.edu.
