Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Litigation Records
Description
Documents litigation brought by or against CWRU, including:
investigations
motions and briefs
proceedings
decisions, resolutions and settlements
Confidential Information Present
Lawyer-client privilege Personally identifiable health information Personally identifiable (non-directory) student information Salary, employee evaluations
Office of Record
Office of General Counsel
Other Offices
Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Keep 15 years after close of the case, then transfer to University Archives for permanent retention.
Documentation of resolution of the case, including:
Settlement agreements
Notices of dismissal
Stipulations of dismissal
Judgment entries
Orders
Consent orders
Keep 15 years after close of the case, then destroy. Destroy by shredding or file wiping if confidential information is present.
Investigative materials
Attorney work product
Motions and briefs
Proceeding transcripts
Related correspondence and email
Effective Date
May 2016
Revision Date
not applicable
Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Disposition schedules are based on the length of time records are needed to meet internal program management needs; satisfy external statutory and regulatory requirements; and to ensure the university has a reliable institutional memory. Questions should be addressed to the CWRU Archives at 368-3320 or archives@case.edu.
