| |
|
Records, A-Z |
|
A |
I (continued) |
R (continued) |
| Account reconciliation documentation |
Inquiries and replies, routine |
Recommendations, staff employment candidates |
| Acknowledgements, invitations |
Inspections, equipment |
Recommendations, student employees |
| Acknowledgements, routine |
Instructions, equipment |
Reports, absence |
| Advertisements, staff employment |
Inventories, equipment |
Reports, accounts payable vendor |
| Affirmative Action Approval for Candidates |
Inventories, supply |
Reports, annual |
| Affirmative Action Recruitment Strategy Checklists |
Invitations |
Reports, committee |
| Agendas, committee meetings |
Invoices (paid) |
Reports, demurrage system (detail of charges) |
| Agendas, staff meetings |
J |
Reports, department meetings |
| Agreements, creative services |
Job descriptions, staff |
Reports, equipment repair |
| Agreements, equipment maintenance |
Job offer and acceptance documents |
Reports, events |
| Agreements, general |
Junk mail |
Reports, IKON cost-per-copy |
| Agreements, non-disclosure |
L |
Reports, program and project |
| Announcements, employment |
Logs, equipment maintenance |
Reports, Requisition/PO Number Cross Reference |
| Announcements, event and meeting |
Logs, job candidates |
Requests, student employment |
| Announcements, routine |
Logs, routine telephone calls |
Requests, training |
| Applications, staff employment (hires) |
Logs, tracking |
Requests, travel payment |
| Applications, staff employment (non-hires) |
M |
Requests, vacation |
| Applications, student employment |
Magazines, non-University |
Requisitions, purchase |
| Attendance forms |
Magazines, University |
Requisitions, staff employment |
| Authorizations, overtime |
Mailing lists |
Resumes, staff |
| Authorizations, training |
Minutes, committee meetings |
Resumes, student employees |
| Awards and commendations, staff |
Minutes, department meetings |
Reviews, policy |
| Awards and commendations, student employees |
N |
Reviews, programs and projects |
B |
Newsletters, non-University |
Reviews, staff performance |
| Background information, program and project |
Newsletters, University |
Reviews, student employee performance |
| Background information, committees |
Notes, committee meetings |
Rosters, committee membership |
| Background information, policies |
Notes, department meetings |
Routing slips |
C |
Notes, employment interviews |
S |
| Campus Job Employment Referral, students |
Notes, program and project meetings |
Salary Distribution Reports, monthly |
| Certificate of Liability Insurance |
O |
Schedules, events |
| Certifications, training |
Organizational charts |
Self-studies |
| Charge, to committees |
P |
Spam |
| Contract compliance, creative services |
Personal information (e.g., name changes) |
Statements of mission, goals, objectives |
| Contract compliance, general |
Personal messages |
Statements, travel |
| Contracts, creative services |
Photographs and slides |
Submissions, budget |
| Contracts, general |
Photographs, digital |
Supplier information forms |
| Correspondence – see specific terms (e.g., acknowledgements, authorizations, cover messages) |
Presentations, events |
Supporting materials, creative services contracts |
| Cost estimates |
Presentations, staff meetings |
Supporting materials, general contracts |
| Cover messages, fax, email, post-it notes |
Press releases, events |
Surveys, program and project |
| Email – see specific terms (e.g., acknowledgements, authorizations, cover messages) |
Procedures, office management |
T |
| Emergency contact information, staff |
Procedures, operational |
Tax Confirmation and Permission to Work forms |
| Emergency contact information, student employees |
Profiles and histories, vendors |
Tax withholding forms (state) |
| Employment Eligibility Verification Form, staff |
Programs, events |
Test results, job candidates |
| Employment Eligibility Verification Form, student employees |
Promotional materials, events |
Time sheets, student employees |
| Expense Statements, monthly |
Proposals, committee |
Time sheets, staff |
F |
Proposals, programs and projects |
Transfer and disposition documents, equipment |
| Forecasts, budget monitoring |
Publications, non-University |
Transmittal messages, email |
| Forecasts, budget preparation |
Publications, University |
W |
G |
Purchase orders |
W-4 forms, student employees |
| Guidelines, budget |
R |
W-4 forms, staff |
I |
Receipts, PCard |
W-9 forms |
| I-9 Forms, staff |
Receipts, travel |
Warranties |
| I-9 Forms, student employees |
Recommendations, staff employees |
Working papers |
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