Rental Policies

  • Pricing rates are packaged on a 3-hour minimum with an additional 1 hour of setup before the event and 1 hour of cleanup after the event.
  • Certain setups or layouts may incur an additional fee. Cleanup is the responsibility of the client and caterer (if applicable). Additional custodial services, unusual wear and tear, or damage may incur additional fee.
  • Case Western Reserve University is closed on the following holidays: Independence Day, Labor Day, Thanksgiving Day (and Friday after), Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Martin Luther King Jr. Day and Memorial Day. No rentals may be made on university holidays.
  • University clients must provide the university account number (speedtype) upon booking with LAC and all remaining rental charges will be journaled within seven days after the final invoice is sent.
  • All signed contracts must be accompanied with a university account or $100 rental deposit of the rental charge to book an event. The remaining balance will be invoiced and is due within two weeks of the event completion. 
  • The use of rice, confetti, birdseed, smoke, fog, colored water, candles or other flammables are not allowed.
  • Banners, signs, and/or decorations may not be taped, glued, pinned or otherwise affixed to doors, walls, floors or ceilings and/or hung from light fixtures.
  • Dates cannot be held nor events confirmed until a signed contract and a deposit is received. Catering must be provided by an approved caterer. Events where alcohol is served require security.