Managing Content

You’ll manage content in Drupal using the page editor. 

Getting to the Page Editor 

Via the Content Screen

  1. Find the page you want to edit by typing a portion or all of the page title in the text box below Title.
  2. Click Filter and find the page in the list.
  3. Click Edit under Operations on the far right of the corresponding page name.

Via the page

If you are already on the page you want to edit, click Edit below the site navigation.

Accessibility Considerations

Paste as Plain Text

If you’re importing text from another source, such as a PDF, email, or another website, don't just copy and paste it into the text box. If you do, you will likely have formatting issues on your page and the text could have inaccessible elements such as a different font color or font face. The preferred method uses the Paste as Plain Text button in the WYSIWYG Toolbar.

  1. Copy text from source.
  2. Click on the Paste as Plain Text button in the WYSIWYG toolbar for instructions on how to paste.
    • On your keyboard, press CTRL+Shift+V on Windows or Command+Shift+V on Mac

Using Headings 

Headings give a page structure and are important for text readers and search engines. In addition, headers allow users to skim and quickly find the information they’re looking for by reading headings. 

Headings are listed from a Heading 1 through to a Heading 6. The lower the number, the more important the heading. Heading 1 (H1) is the largest heading and the most important. An H1 is used only once per page for the page title and is disabled by default in the WYSIWYG.

Since there is only one H1 per page, always start using headings with an H2 that introduces a new section on the page, and then follow the H2 with an H3 if you need a subsection.

While headings are styled differently in Drupal, they are not to be used for visual appeal. Instead, they should give hierarchical ranking to the content on your page. Think of headings as a book structure. 

  • h1 is for a page title (book cover) 
  • h2 is for major content sections (part one, part two, epilogue, etc.) 
  • h3 is for content that falls under an h2 (book chapters) 
  • h4 is for content that falls under an h3 (different authors, sections, within a book chapter)

For more information on headings, please review page structure on the Accessibility website.

Adding or Removing Headings

Headings can be changed under the Formatting Styles dropdown in the WYSIWYG.

Highlight the text you would like to make into a heading, and then click the Formatting Styles dropdown in the WYSIWYG. From here, you can select the heading you would like to apply.

If you would like to remove a heading style, highlight the text and then click the Formatting Styles dropdown menu. Scroll up and select the option for ‘Normal’. This will remove the heading style previously applied to the highlighted text. 

Please note: Heading tags are used for headings only and not for emphasis within normal text. Bolded text should be used for emphasis, and not in place of headings. 


PDFs and other documents must be added to the media library first before linking to them from a page. That process is covered in the Managing Images and Documents section.

Whether you’re linking to a document, another webpage or an email, you need to make sure you have clear link text. Link text is going to let a user know where that link will be taking them. Having more information on the link than just “click here’ or ‘learn more’ will help all of your users, whether they use an assistive device such as a screen reader or not, have a better understanding of the links on the page.

Learn more about purposeful links.

To link to an external webpage or email: 

  1. Highlight the text you wish to link to.
  2. Select the Link button (with the plus sign) in the WYSIWYG editor.
  3. For web pages, leave the Link Type set to URL and paste the website you wish to link to in the URL box.  
  4. For email, click the drop-down menu under Link Type and select Email, and type or paste the email into the Email Address field.

To link to an internal web page or document:

  1. Save the document in the media library. 
  2. Highlight the text you wish to link to.
  3. Select the Internal Link button in the WYSIWYG editor.
  4. Begin typing the name of your document or page.
  5. Select your page or document as it displays in the dropdown.

To remove a link:

  1. Highlight the linked text you would like to remove the link from
  2. Click the unlink option in the WYSIWYG.

Styling Buttons

You also have the option to style a link as a button. 

  1. Highlight the linked text you wish to apply the style to (text must already be linked). 
  2. Choose a button style from the Styles drop-down menu. 
  3. Once you select a style, you should see the button when you view the page in live mode—either in preview or after publishing. 

Note: If a link is removed, the button styling will automatically be removed with it. You can add the button style back once a link is added again.

Publishing Options

  • Save Draft: Creates a draft of the page that is not live on the site which can be published later. If the page was previously published, the published version of the page will stay active for any users coming to your website.
  • Publish: Publishes the new page to the website. 
  • Unpublish: Removes the page from view and creates a 403 error: Access Denied for anyone without editing permissions who tries to view the page.
  • Delete: Permanently removes the content from the website.

Note: There is no recycle bin in Drupal. Once a page is deleted, it is gone forever. Please be certain you are ready to delete content before clicking the Delete button.