Emails sent by Molly Watkins, Dean of Undergraduate Advising, to faculty teaching and advising undergraduate students will be posted online here for continued reference throughout the semester.
To All Major and Pre-Major Advisors (copied to Minor and Designated Advisors):
It is hard to believe that it is almost time for students to begin registering for summer and fall classes. Students are eager to meet with you to plan their schedules, if they haven’t done so already. Below are some important dates for you, as advisors, to remember.
March 1 - Schedule of classes for summer and fall is available
March 1 - Spring 2026 matriculants can begin to declare a major
March 30 - Summer registration begins (all students)
March 31 - Deadline for fall 2025 matriculants to declare a major. SIS sends weekly automated email updates to advisors if advisees are removed, added, or changed.
April 6 - Fall registration begins The student’s registration date is on the Registrar’s website and on the student’s record in SIS. Please don’t forget to release the registration hold after you’ve met with your advisees.
Please refer to the Degree Planning for Advisors page on the University Registrar website that provides training materials and resources on Stellic, our degree audit program. Also, we have guidance on how courses in the new Unified General Education Requirement can apply to students under SAGES (pre-2023 matriculation).
If you have any questions, the four-year advisors in Undergraduate Advising Support are happy to help. A student’s four-year advisor’s name and contact information can be found in SIS.
Please let us know how we can help.
Sincerely,
Molly
Molly J. Watkins, Ph.D.
Dean of Undergraduate Advising
Undergraduate Advising Support Office
Dear Faculty Teaching Undergraduate Students in Spring 2026:
Thank you all for reaching out when you have academic concerns about students. While the end of the semester still seems far away, you might have students asking you about final exams soon. I wanted to share a few reminders related to final exams.
Final Exam Schedule
The final exam schedule is set by the University Registrar, but sometimes students will request that their final exam times be adjusted. Please review our full policies related to final exams, but I wanted to highlight some important points.
- To be consistent for all students, faculty may not change the date or time of final exams for the class or for an individual student. Please reach out to me directly if you have any special concerns.
- Students who expect to miss an exam due to special circumstances should reach out to their four-year advisors. Each student situation will be individually evaluated.
Please proactively verify final exam information in SIS. If you plan to give a final exam, be sure this is noted in the Schedule of Classes. Similarly, if there will be no in-class final exam, make sure that none is listed. You can verify by:
- Logging into SIS at case.edu/sis
- Select the ‘My Schedule & Rosters’ tile from the Faculty Home
- Check the term at the top of the My Schedule page to ensure it says Spring 2026. If not, select the blue “Change Term” button at the top center of the page.
- At the bottom of the page, review the My Exam Schedule section.
If a final exam is missing from the schedule and should be added or a final exam is scheduled and should be removed, email courses@case.edu. I thank you in advance for proactively notifying the Registrar of any final exam changes as it helps alleviate potential final exam conflicts at the end of the term and to provide accurate information to students.
Thank you all for the great work you are doing, and please don’t hesitate to reach out if I can be of assistance.
Sincerely,
Molly
Molly J. Watkins, Ph.D.
Dean of Undergraduate Advising
Undergraduate Advising Support Office
To All Major and Pre-Major Advisors (copied to Minor and Designated Advisors):
Registration opens on November 10, and students are eager to meet with you to plan their spring schedule, if they haven’t done so already. In preparation for your advising appointments, you may find it helpful to explore the Degree Planning for Advisors page on the University Registrar website that provides training materials and resources on Stellic, the degree audit program launched last year.
The student’s registration appointment is based on the expected graduation term, which you can find on the Registrar’s website. The date each student can start to register is also listed on their record in SIS. Please don’t forget to release the registration hold after you’ve met with your advisees.
Important Notes:
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Students who matriculated this fall will be able to declare a major after November 1. You may see a pre-major advisee move off of your list when they are assigned a major advisor. SIS sends weekly automated email updates to advisors if advisees are removed, added, or changed.
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Spring 2025 matriculants must declare by October 31st. If they haven’t declared, they will have a Major Declaration Hold, which will only be lifted when they declare.
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If you have students who matriculated in Spring 2023 or earlier, this webpage provides guidance on how the courses under the new Unified General Education Requirements can apply to SAGES, physical education, breadth, and other General Education Requirements. Students still under the SAGES requirements can fulfill a University Seminar requirement by completing any USNA, USSO, or USSY course; there is no longer the requirement that each course comes from a different thematic area. In addition, students may also take any course designated in SIS as a “Communication Intensive” course to fulfill any USNA, USSO, or USSY requirement.
If you have any questions, the four-year advisors in Undergraduate Advising Support are happy to help. A student’s four-year advisor’s name and contact information can be found in SIS.
Sincerely,
Molly
Molly J. Watkins, Ph.D.
Dean of Undergraduate Advising
Undergraduate Advising Support Office
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Important Upcoming Dates
Nov. 7 - Deadline for Class Withdrawal and P/NP (upperclass UG)
Nov. 7 - Incomplete grades due from Spring 2025
Nov. 10 - Spring Registration Begins (staggered)
Nov. 27-28 - Thanksgiving Holidays
Dec. 5 - Deadline for Class Withdrawal and P/NP (first year UG)
Dec. 5 - Last Day of Classes
Dec. 8 and 12 - Reading Days
Dec. 9 - Final Exam Begin
Dec. 17 - Final Exams End
Dec. 19 - Final Grades due by 11:00 am
To All Faculty Teaching Fall 2025 Undergraduate Courses:
As we move into the fourth week of classes, we hope that you and your students are settling into the rhythm of the semester. Hopefully, most students are doing well in your classes, but if you have any concerns about students and their success, we have multiple ways that you can reach out for support.
Early Alerts
Later this week, we will reach out to faculty teaching first-year students with instructions on how to submit “early alerts.” These “early alert” responses from faculty will allow four-year advisors to reach out to students experiencing difficulties early in the semester and help them get back on track before it is too late to be successful. I encourage you to respond and share any concerns about our new students so that we can be supportive.
Care Referrals
Students, parents, faculty, staff and other community members can identify students that may need additional support by submitting an online Care Referral. The Dean of Students Office will review the CARE Referral and work with our University partners to provide direct support and referral coordination. The Dean of Students Office (DoS) provides holistic, non-clinical consultations and resources to help students access additional support and overcome challenges. Please contact DoS should you need assistance or guidance in providing resources to students.
Academic Integrity
We know that our students are working hard to be successful in your classes, and we hope the students are doing well. We also know that sometimes you might have concerns about academic integrity, which we take very seriously. Undergraduate Advising Support serves as the point of contact if faculty have academic integrity concerns, collaborating with the Office of Student Conduct and Community Standards to support both faculty and students. Please review the academic integrity policy and reporting procedures as outlined in the General Bulletin, and do not hesitate to reach out to academicintegrity-report@case.edu if you have any questions.
Four-Year Advisors
Faculty can always reach out to four-year advisors with concerns as well. If you don’t know who a student’s four-year advisor is, you can email ugadvisingsupport@case.edu or call 216.368.2928. We will connect you with the appropriate person.
We hope these resources help as you look for ways to support our students. Don’t hesitate to reach out if you have any questions.
Sincerely,
Molly J. Watkins, Ph.D.
Dean of Undergraduate Advising
Undergraduate Advising Support Office
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Important Upcoming Dates
Oct. 20-21 - Fall Break
Oct. 20 - Mid-Semester Grades Due
Nov. 7 - Deadline for Class Withdrawal and P/NP (upperclass UG)
Nov. 7 - Incomplete grades due from Spring 2025
Nov. 10 - Spring Registration Begins (staggered)
Nov. 27-28 - Thanksgiving Holidays
Dec. 5 - Deadline for Class Withdrawal and P/NP (first year UG)
Dec. 5 - Last Day of Classes
Dec. 8 and 12 - Reading Days
Dec. 9 - Final Exam Begin
Dec. 17 - Final Exams End
Dec. 19 - Final Grades due by 11:00 am