How to Start a Renovation, Major Repair or Construction Project
A “project” refers to new construction, expansion, renovation, fabrication or improvement of new or existing facilities. This is different from a “work order” in that the scope is beyond the general repair and maintenance carried out by Facilities Services.
Projects generally involve the expertise of architects, engineers, and general contractors working for the department of Planning & Design and Construction.
Both new project requests and new work order requests must be submitted through Asset Essentials (CWRU’s CMMS or Computer Maintenance Management System). Project requests sponsored by individual academic departments or schools should be submitted through Asset Essentials by the respective school’s facility director. Project requests from UGEN units can be submitted through Asset Essentials by the project sponsor.
Once logged into Asset Essentials, complete the Zone, Location, and Area/Room # fields. Under Work Category, select New Project Request and under problem select Conceptual Planning & Estimating. Within the Work requested text box, include the following:
- Brief description of the requested project
- Conceptual budget
- Requesting unit/school/organization
- Has the area Dean, Vice President or designee approved the concept and conceptual budget?
- Has the funding for the projected budget been secured?
- Requested Start Date
- Requested Completion Date
All new project requests will be reviewed by Campus Planning & Facilities Management’s (CPFM’s) Work Induction Board. A representative from CPFM will reach out to the facility director or project sponsor within two weeks of the request submission to outline next steps in the process to create a conceptual plan and estimate for the project request.
Questions? Contact Customer Service at 216.368.2580 or customerservice@case.edu.