Documentation Guidelines

In order to seek appropriate accommodations for a disability, students are required to provide written documentation of their disability. Documentation must be from a qualified professional who has knowledge of the disability and of the specific student.

The professional must be trained and qualified to render a diagnosis and to recommend accommodations for that particular disability. Since students with disabilities are a heterogeneous group, no single professional group is qualified to offer documentation for all disabilities.

In fact, documentation concerning a student's needs may come from multiple sources. One individual may make the diagnosis, but a different professional may determine the practical limitations of that diagnosis.

For example, a physician may diagnose a student with rheumatoid arthritis, but an occupational therapist may determine the physical limitations the student encounters in daily living.

Complete documentation should include a diagnosis of the disability and a prognosis indicating the current status of the disorder as well as the expectation for the stability of the condition. Information should also include an explanation of the nature of the physical or mental impairment and its impact on any major life activity.

Any psychological or physical test data relevant to the diagnosis should be included. Finally, any history and/or recommendations for accommodations should be part of the documentation.

Students are responsible for obtaining and providing Disability Resources with the documentation from a qualified professional. In addition, students may be asked to sign a release of information form, authorizing the qualified professional to disclose information to a professional staff member from Disability Resources.

The student is responsible for presenting documentation to the office of Disability Resources in English. The documentation must either be translated by a certified translator or the disability condition and the functional limitations that result must be verified by a qualified professional who can provide written documentation in English.

The following forms may also be used by providers to provide qualified documentation: