Visit case.edu/ai for the latest information.
Visit case.edu/gemini for access information and available resources.
If you do not have a qualifying university affiliation but need access for university-related work, please complete this form.
Having trouble? Email aihelpdesk@case.edu for assistance.
Yes, Gemini Enterprise is free for students, faculty, and staff.
- Campus wide access to leading edge tools
- Ability to create agents
- Enterprise grade data security
Visit the Trainings page for all available training options.
- Handling routine, low-level cognitive tasks.
- Use approved tools to summarize lengthy email chains, format raw notes into clean meeting action items, draft initial project outlines, or structure raw data.
- AI can handle repetitive formatting so you can focus on high-touch strategy, relational communication, and complex decision-making.
- Always review AI output for accuracy.
- Public Data: Information approved for public disclosure, such as published research, university, announcements, public course catalogs, and publicly available policies. Public data may be used with AI tools, although university-supported platforms are preferred.
- Free AI services
- Internal Use Only Data: Information intended for university use but not public disclosure, such as internal meeting notes, departmental plans, routine operational documents, draft presentations and active (non-published) research data.
- CWRU Approved Platforms only
- Restricted Data: Highly sensitive information, including certain student records, patient health information, Social Security numbers, certain types of regulated research data (PHI, CUI, etc.), and information subject to contractual or regulatory restrictions. Do not enter Restricted data into AI tools unless the specific platform and use case have received prior written approval from [U]Tech. A university license alone does not constitute authorization to process Restricted data. To discuss options for using an AI service with restricted data, schedule an AI consultation.
- CWRU Approved Platforms that are certified for restricted data
Please review the data types policy for additional information.
- We have an enterprise agreement with Claude ensuring that all your data is protected. This tool is available at an additional cost.
- We have a business agreement with ChatGPT that also ensures your data is protected. This is available at an additional cost and special request.
- We have AI agents available powered by various leading AI models at CWRU AI.
- Unlike Gemini Enterprise which protects your data, anything you enter may be used to train the AI model.
- Any sensitive data entered into these models is effectively published.
- There is no contractually guaranteed data security.
View available university-approved AI services.
- Students will have access to Gemini Enterprise.
- A faculty member must explicitly permit the use of AI tools for an assignment.
- Using AI to generate or submit work when doing so is prohibited by the instructor constitutes an academic integrity violation under university policy.
- View our Academic integrity policy.
- If an instructor permits the use of AI tools for an assignment, students should disclose and cite any AI assistance used when submitting their academic work.
- The University considers it a best practice to cite the use of AI whenever AI is used to create, or contribute to creating, work used for significant or important academic or administrative purposes.
- Only university owned computers should be used with internal use only data.
- Personal computers can be used for publicly available data.
- For AI specific help, email aihelpdesk@case.edu.
- For help with an AI project, please complete the AI consultation form.
- For general tech support, call the UTech Service Desk at 368-HELP.
- Agents: AI assistants configured to perform specific tasks or help with processes.
- Skills: Reusable instructions that help AI complete particular tasks consistently.
- Workflows: A series of steps that can be supported or automated using AI.
- Connectors: Approved integrations that allow AI to retrieve information from other systems or sources.
- Generative AI: a type of artificial intelligence that creates new, original content, such as text, images, audio, video, or code, by learning patterns from existing data sets.
- Gemini Enterprise may use approved connectors to retrieve information from connected university systems.
- Available connectors and access permissions are managed through university configurations.
- Users should only connect or access information they are authorized to use.
- Not every university system or data source is automatically available.
- Gemini Enterprise offers agent-building capabilities for supported use cases.
- Users should follow university policies when creating or sharing agents, particularly those involving university data.
- Agents that take consequential actions, access sensitive systems, or support consequential decisions may require additional review and approval.
- You can share your agent with other individual users. If you feel your agent would benefit a large number of users at CWRU, fill out the Feature Request Form to let us know.
Complete this request form to purchase an AI tool not currently provided by the university. The approval process includes contract and security reviews.