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Student Employment Forms

Many forms commonly requested by the Office of Student Employment are available below for viewing or downloading. All information submitted on these forms is kept confidential and must be submitted in person to Sears 240. If you have any questions or concerns about which forms to fill out or any other documentation requested by our office, please contact us. 

Direct Deposit is the university's preferred method of payment for earnings. Instructions can be found here.

Forms Required of All Student Employees

  • Federal Form I-9
    • Federal form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States. Instructions are available here.
  • Federal Form W-4
    • Federal Form W-4 is used to withhold the correct amount of federal income tax from your pay.
  • Ohio IT-4
    • State Form IT-4 is used to withhold the correct amount of Ohio income tax from your pay.
  • 2026–2027 Student Acknowledgment Form (Submit online via OnBase)
    • CWRU Form used to acknowledge a student's intent to work and comply with all federal, state, and university employment requirements. 
    • Important Information About OnBase Form Submissions:
      • Account Creation: Your OnBase account will be created automatically the first time you access the Student Employment Acknowledgement Form. No additional steps are required
      • Submission Confirmation: You will receive a confirmation email from NoReply.@case.edu within 15 minutes of submitting your form.
      • Access or Submission Issues: If you experience any issues accessing or submitting the form, please complete the Student Access Issue Form. For additional assistance, please refer to the UTech Knowledge Base article.

Additional Requirements for International Student Employees