Administrative Staff | Pharmacology | School of Medicine

Director of Pharmacology

Wood 321D

Jaj110@case.edu

216-368-1856

Duties
- Financials
  - Annual Budget
  - Monthly Close with Grants Manager
  - Monthly OPR reconciliation
  - Quarterly forecasting
  - Tuition return management
- Management
  - Back-up Pharm admin staff
  - Management of Pharm admin staff
  - Strategic support for Chair decisions
- Faculty
  - Faculty Appointments
  - Faculty offer letters
  - Faculty recruiting - Interfolio
- Retreat
  - Operational aspects and billing
- Other
  - Effort/Space management
  - All other

Grants Manager

Wood 312F

Exk533@case.edu

216-368-0300

Duties
- Pre-Award, Post-Award, Subawards Grant Management
- Continuations
- RPPR Assistance
- Monthly PI Reporting
Other
- iLab assistance
- Salary distribution changes
- Late Cost Transfers

Department Assistant 3

Wood 321

Sxi45@case.edu

216-368-3742

Duties
- Seminars
  - Book rooms
  - Arrange travel/accomodations for speakers
  - Create itinerary
  - Coordinate food for the day's events
  - Post flyers for seminars
- Ordering
  - Purchase orders (non-smartcart)
  - Kitchen/Office supplies
  - Departmental function food
- Reimbursements
  - Travel/event reimbursements
- Human Resources
  - Non-faculty appointments
  - Time approval
  - Non-Faculty hires
  - Annual evaluation paperwork coordination
- Other
  - Pick up and sort mail
  - Advertise departmental events on video boards

Graduate Program Coordinator

Wood 321

Afd54@case.edu

216-368-4429

Duties
- PhD and MS Student Support
  - Assist student recruitment activities
  - Assist student admissions process
  - Support all student events
  - Communication for all student activities
  - T32 Training Grant (x-Train Management)
  - Respond to/resolve student billing issues (SIS & HCM)
  - Maintain Class Scheduling Information
  - Process PhD student tuition payment/stipend
- Thesis Defense and Final Stages of PhD Completion
  - Reserve rooms for private and public defenses
  - Coordinate defense planning/reception preparation
  - Order permanent copies of thesis papers for printing (bound book)
- Other
  - Website Management (updating, reorganizing, archiving, etc.)
  - First point-of-contact for all student questions or concerns