We encourage hosting organizations to reimagine our spaces and to provide decor to elevate their events to the next level. In order to maintain our spaces the following policies apply:
- Decor should be free standing whenever possible. Student Centers can provide at an additional cost some items such as pipe and drape that can be used to support decor if requested.
- No signage may be affixed to the walls, doors, windows, blinds, or floors of Student Centers space, without prior approval from Student Centers Staff.
- No items may be affixed to blinds, drapes or light fixtures in Student Centers.
- Within reserved spaces, the event organizers are permitted to use low residue tape (i.e. painters or masking tape) to affix items to the walls, doors or windows.
- Thumbtacks, pushpins, staples, nails, glue, or high residue tape (such as duct tape) may not be used, and will incur damage charges if found to be used.
The below items are prohibited from being used within Student Centers spaces. Additional cleaning costs and damage charges may be assessed should these items be found to have been utilized
- Open Flames
- Glitter or sequins
- Confetti
- Hay or Straw
- Simulated snow
- Sand
In compliance with campus fire codes, flame candles are prohibited, including flames fully enclosed by glass, floating candles, candles in votive holders, or candle tapers in hurricane globes. Flameless battery powered candles are allowed.
Fog Machines or other similar devices may be used with prior approval from Student Centers staff. All requests to use a fog machine or similar device must be made at least 3 weeks prior to the event, so that the appropriate arrangements may be made with CWRU safety.
The fog machine or other similar device must be set so as to not lead to completely obscured visibility for the purposes of ingress or egress into the space where it is being used.
Student Centers staff reserves the right to ask the organization to turn off or turn down the device in order to ensure safety for all guests.
The use of paint, glue, or other is prohibited in any carpeted areas.
Paint may be used in non-carpeted areas with drop cloths with the prior approval of Student Centers staff.
Even if the use of paint, glue, or other crafting supplies has been approved, if the activity results in paint or other substances on walls, floors, furniture or Student Centers equipment a cleaning and damage fee will be assessed to the hosting organization.
If the organizer of an event is found to have utilized paint or unapproved crafting materials, the hosting organization will be assessed a damage fee and any remaining reservations scheduled within a Student Centers space throughout the remainder of the semester are subject to being canceled.
No event shall obstruct sidewalks, doors, passageways or avenues of egress within any Student Centers space. Refusal to move any item at the request of Student Centers staff will result in the closure of the event.
Student Centers provides a complimentary hour each of both set up and teardown before and after every event. If additional set up and teardown time is required, it will be billed at the normal hourly rate for each reserved space that requires the additional time.
While Student Centers does ensure that the furniture and equipment in each space will be set up to each event host’s specifications, Student Centers staff does not set up decorations, table linens, etc. as part of the reservation rate for any space.
If this is needed, please reach out to Student Centers to see if we are able to accommodate for an additional fee.
* As part of the Recognized Student Discount, student organizations complete their own setup and teardown including the moving of furniture and equipment in the space. If a student group would like for Student Centers staff to complete setup or teardown on their behalf, this can be arranged no later than 2 weeks prior to the event, and a fee applies.