Tax forms you may receive at the end of the year:
- If you have a job, receive a paycheck and don't have a tax treaty benefit you will receive a W-2 at the end of the year.
- If you have a job, receive a paycheck and do have a tax treaty benefit you will receive a 1042-S at the end of the year. If your tax treaty has a limit, you may also receive a W-2.
- If you have a reportable stipend or other taxable income and do have tax treaty benefits you will receive a 1042-S.
- If you did not have a job, but receive a stipend or other taxable income, you will receive a 1042-S.
- If you have a job and also receive a reportable stipend or other taxable income, and don't have a tax treaty benefit you will receive both a W-2 and 1042-S
Form W-2, Wage and Tax Statement
This is an income reporting form which is required to be issued by employers and payers to report your income and taxes withheld if any, to you and the Internal Revenue Service (IRS). The IRS uses this information to compare against your tax return to assure that you are reporting your income on your return.
Form W-2 is used to report taxable wages and taxes withheld of U.S. citizens, resident aliens, and nonresident aliens. It also includes Medicare wages and taxes which are used by the Social Security Administration for determining future Medicare benefits.
The W-2 is made available by January 31 of each year. It is necessary to opt in via HCM to receive this form electronically.
Form 1042-S, Foreign Person's U.S. Source Income Subject to Withholding
Form 1042-S is an income reporting form which is required to be issued by employers and payers to report your income and taxes withheld if any, to you and the Internal Revenue Service (IRS). The IRS uses this information to compare against your tax return to assure that you are reporting your income on your return.
This year-end tax document is provided to a nonresident alien who received wages covered under a tax treaty or received fellowship payments.
Treaty exempt wages are reported on this form with Exemption Code 04. The Income Code (IC) indicates the type of income reported on the form such as 16 (Scholarship or Fellowship), 17 (Independent Personal Services), 18 (Dependent Personal Services), 19 (compensation of a teacher or researcher), 20 (compensation during studying or training), 54 (Other Income).
Case Western Reserve University is required to furnish your yearly 1042-S by March 15 of the following year. You will receive a copy of your Form 1042-S by U.S. Mail.
In certain cases, you may receive multiple 1042-S forms with different income codes.
Some nonresident aliens may receive a W-2 in addition to a 1042-S. If you consented for online delivery of your W-2, you can access it via HCM.