Exhibit Request Form

Exhibitions are an important part of library outreach and engagement and are critical in fostering campus and community partnerships. The Kelvin Smith Library (KSL) Exhibition Program welcomes exhibition proposals from the Case Western Reserve University (CWRU) community as well as from outside community members and organizations. KSL has several exhibition spaces supporting different types of exhibitions from book pop-ups, exhibits featuring the visual arts, instructional exhibits, and collection-based fine object exhibitions.

The main criteria for exhibition approval are:

Is there existing exhibitable content?
Does the exhibit concept coincide with/support existing efforts/partnerships of CWRU and/or KSL?
Is there enough time and resources to develop the idea pending the current schedule of exhibits?

Complete this request form and you will receive approval, denial, or a request for more information within 10 business days. Approval may require changes to the initial proposal. Once your exhibit proposal is approved you will be asked to complete an Exhibition Agreement Form. With input from the Exhibition Coordinator Librarian, exhibits in the Art Gallery and ancillary exhibition spaces are approved by the Director of Administration Services and exhibitions in Special Collections are approved by the Team Leader of Special Collections. For in-depth information about KSL’s Exhibition Program see: the Kelvin Smith Library Exhibition Program Policy

Name:

Contact email:

Organization or affiliation:

Exhibit proposal:

Proposed exhibit title:

Describe the exhibit content, like artworks, digital images, books, etc:

Approximate amount of exhibitable content:

Size or weight constrictions for physical exhibits items:

Exhibit content delivery method like an art handler service or file upload method:

Describe how the proposed exhibit supports/coincides with existing CWRU and/or KSL programming, research, collection/services promotion, diversity and inclusion activity, or community partnership efforts:

Are you planning a coinciding event with the exhibit like a reception, speaker, or conference to be held in KSL? (If yes, CWRU staff must complete the KSL Event Planning Guide):

Proposed exhibition space within KSL (Note: This is a request, not a guarantee of a specific space.):

Proposed on-view date (Note: This is a request, not a guarantee of a specific date. Exhibits are developed with several weeks advance notice for small-scale requests like pop-ups and several months advance notice for larger exhibits. All exhibits have to work within already scheduled exhibit projects.):

Proposed duration of the exhibit (Note: The on-view duration ranges from a few weeks for small-scale pop-ups to several months for large-scale endeavors. Duration will be adjusted to accommodate already scheduled exhibits.):

Funding sources and organizational partnerships:

Links, notes:

Image example upload space:

Upload requirements