Upcoming Submission Deadlines
| Semester | Deadline |
|---|---|
| Fall 2025 | August 11 |
| Spring 2026 | January 2 |
*Requests submitted by these deadlines will be ready by the first day of classes. Requests are accepted after these deadlines on a rolling first come, first served basis and will require 3-5 business days for processing*
Course Reserves Request Form
Course Reserves for Students
- Students must have a valid Case Western Reserve University ID to check out items.
- Items may be checked out for a period of 3 hours and are for use within the library only.
- Students may check out only one course reserve item at a time.
- Overdue fines for reserve materials accrue at a rate of $1.00 per hour.
Course Reserves for Faculty
For more information, faculty may review the library's full course reserves policy. Information is available regarding accessibility, related services, and Canvas support.
Physical Course Reserves Service
KSL offers physical course reserves for books, DVDs/Blu-ray discs, and CDs. These materials can be sourced from:
- Within KSL
- Other CWRU libraries
- Personal copies
The library also accepts purchase requests for materials not currently available in the campus’ physical or digital collections. Staff cannot guarantee a purchase.
Course reserve materials will be located at the Service Desk of KSL and are only accessible by requesting them at the Service Center desk during Service Center hours.
Requesting Guidelines
- All submissions are accepted exclusively through the online request form.
- Instructors may place a maximum of 30 total items on reserve each semester.
Submission Deadlines
KSL staff provide a recommended submission deadline, two weeks before the first day of classes. Staff strive to ensure that all standard course reserves requests submitted prior to the deadline are ready for the first day of classes, with some exceptions.
Exceptions:
- Purchase requests may require additional time for purchasing and shipping. In some cases, the library may need to wait for the item’s release date.
- Items currently checked out to a borrower will need to be recalled and will require the current patron to return the item to the library before it can be placed on reserve.
- In order for personal copies to be included, they must be delivered to the library by the submission deadline.
- Library materials that cannot be found may result in a search and purchase request.
Contact Us
If you have any questions about how to make submissions, please contact KSL course reserves staff at smithreserve@case.edu.
Frequently Asked Questions
TAs may fill out the course reserves request form on behalf of instructors, using their own details as the person submitting the request. In the notes field, the professor's name and email can be included along with a note that the requestor is a TA. Reserves staff will communicate directly with the TA regarding the request, but the course will be listed under the instructor's name.
Items requested for purchase generally take 2-3 weeks to acquire. Out-of-print items may take longer.
KSL does not provide services to scan or upload electronic course materials on behalf of instructors. Instructors may upload supplemental materials in digital format directly to their courses in Canvas. For assistance with Canvas, [U]Tech can provide resources for training and support.
Faculty members may submit requests on a first come, first served basis. If another request has been submitted for the same item, the second requestor will be asked to negotiate any terms for sharing that item with the first requestor. Items may be cross-listed for two courses, or removed from one course and added to another at a specified time during the semester.
The option of scanning books and chapters varies on a case-by-case basis. In some cases scanning selected chapters will be the best solution, however instructors need to obtain their own scans. KSL staff do not provide scans, and can provide basic instructions on using the scanners. The principle of Fair Use may prevent scanning entire books in some cases. Research Services Librarians can advise instructors on copyright and Fair Use guidelines. KSL can not always provide access to required course texts. Instructors may need to have students obtain their own access, which could include borrowing, renting, or purchasing.