Reservations
Van reservation requests can be submitted through the online CCEL Van Reservation Request Form. Before submitting, please make sure you have read the usage rates and that your group has a driver who has successfully completed the certification process.
Rates
- Rates are on a per-day basis, meaning a calendar day, not a 24-hour cycle.
- Mileage begins accruing when the trip begins in the CWRU garage and ends when the van is back in that garage; all travel during that time is included in the total.
- For short-distance trips (1-50 miles roundtrip), fuel and maintenance costs are covered in the rental rate. For long distance trips (51-150 miles roundtrip), organizations are responsible for their own fuel costs and a van must be returned with the gas tank at the same level it was when picked up.
- Vans may not be used for trips over 150 miles round-trip* or for trips outside the US.
| Usage (Per Day) | Civic Engagement Use | Non-Civic Engagement Use |
|---|---|---|
| Trips between 1-50 miles roundtrip |
$15 - CWRU Student Organizations (University Recognized) $25 - CWRU Departments |
$45 - CWRU Student Organizations (University Recognized) $65 - CWRU Departments |
| Trips between 51-100 miles roundtrip | $40 | $80 |
| Trips between 101-150 miles roundtrip | $55 | $95 |
| *For trips over 150 miles roundtrip, members of the CWRU community can utilize options available through Travel Services (not coordinated by CCEL). | ||
Cancellation Charge: CCEL requires that all cancellations be made at least 48 hours in advance so the van can be made available to others. If cancellations are made with less time, the group will be charged the full reservation amount. The only exception is if the driver feels uncomfortable or unsafe driving the van due to weather or medical situations. In that case, the driver should contact CCEL to cancel with no fee.
Clean-Up Charge: A $75 charge will be incurred if van is returned with litter or spills. Group will assume additional charge if van condition warrants significant cleaning.