Topics include:
- SIS Maintenance - Action Required
- Preferred Name Search in the Student Services Center
- New Advisor/Advisee Report
SIS Maintenance - Action Required
SIS was updated over the weekend and the changes require you to Clear Your Cache. Please follow the instructions for your browser, if you haven't already.
Preferred Name Search in the Student Services Center
You may have noticed that in the Departmental Admin Center roster, students are listed by their preferred name, but if you need to search for them in the Student Services Center (SSC), you have had to search by their primary (legal) name.
You can now search in the SSC (and some other pages in SIS depending on your access) by a student's preferred name. Note that the results will vary depending on how you enter your search criteria.
For example, if you have a student named Joseph Jones, who has a preferred first name Tom, and you enter just Jones in the last name search field, you will see both Jones, Joseph and Jones, Tom in the search results. You can select either row–it will take you to the same SSC page.
However, you can also search for them by entering Jones in the Last Name field, and either Joseph or Tom (or J or T, etc.) in the First Name field. If you search for Jones, Tom, only Jones, Tom will appear in the results because Jones, Joseph doesn't match your search criteria.
New Advisor/Advisee Report
A new Advisor/Advisee Information workbook is available in the University’s Data Portal (data.case.edu). This report allows you to:
- review advisors in your department currently assigned to students as faculty leave the university
- view the distribution of advisees amongst advisors in your department
- download a list of advisees’ email addresses for use during the promotion and tenure process
After logging into data.case.edu, select >CWRU Analytics >Explore >SIS - Student Records >Advisor_Advisee Information. The reports available within the workbook are:
Advisor/Advisee Information - Select one or more filters on the left, then use the Term filter to select the appropriate term(s). Select the latest term for current advisor assignments.
Advisor/Advisee Count - Use the filters on the left to drill down to your desired results. This report will allow you to see advisors’ workload over time by selecting multiple terms. If you hover over the Advisor Name column header, a plus sign will appear which, when clicked will expand a Student Career column. From the Student Career header, you can click the plus sign to expand the Advisor Role column. From this column header you can expand the Student Name column.
Student Email List - Use this report to download an unduplicated list of advisees when you need to contact them such as when an advisor is being considered for promotion and tenure.
Advisor/Advisee Information-Download Friendly - Use this report when you want to download results into Excel for further analysis.
Send questions about the Departmental Admin Center to registrar@case.edu.