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Create Graduation Application

Introduction

In most cases, students apply for graduation by filling out the Application for Graduation in SIS, but sometimes it is necessary for an administrator to create a graduation application on behalf of the student.

Create Application

  1. Log in to SIS with your CWRU ID and associated passphrase. Use the menu and navigate to Records and Enrollment > Graduation > Application for Graduation. 
    1. The Application for Graduation search screen appears.
  2. Enter the emplID or name of the student for whom you want to create a graduation application. 
    1. If no matching values are found, navigate to Records and Enrollment > Career and Program Information > Student Program /Plan. 
    2. Use the search screen to look up the student’s program/plan. On the Student Program tab, add a new row. Enter a Program Action of DATA, check the Expected Graduation Term, and update if needed. 
    3. On the Student Degrees tab, set the Degree Checkout Stat to Applied for Graduation, and click Save.
    4. Return to the Application for Graduation search screen and look up the student, or sleect Application for Graduation from the Related Content menu.
    5. On the student’s Application for Graduation, in the Selected Name section, enter TRN for Transcript Name or use the Look up Name Type icon and select TRN from the search results.
  3. In the Selected Address section, enter DIPL for the Address Type or use the Look up Address Type icon and select DIPL from the search results.
    1. If the student doesn’t have a diploma address, go to Campus Community > Personal Information > Add/Update a Person. Use the search screen to look up the student.
    2. Select the Addresses tab. If the student has given you a diploma address, enter the address, check the box indicating an Address Type of Diploma then click Submit and then Save.
    3. If the student hasn’t given you a diploma address, select their Permanent address, check the box indicating an Address Type of Diploma then click Submit and then Save.
    4. Students can update this address by going to their Profile tile in SIS.
  4. On the Additional Info tab, click Attributes.
  5. Click the Look up icon for Name in Commencement Program? and select a value of YES or NO.
  6. Enter a phonetic name for the student in the appropriate fields.
  7. Click OK and then Save. 

This completes the process of creating a graduation application on behalf of a student.

Change Application Term 

If a student applied to graduate for a term other than the one they will be graduating in, you can correct the term on their Program/Plan page. 

  1. Navigate to Records and Enrollment > Career and Program Information > Student Program /Plan.
  2. Add a row by clicking the plus sign.
  3. Use the program action of Data Change, and update the Expected Graduation Term to the correct term.
  4. Click Save.

This completes the process of changing an application term.