Students Traveling Abroad

A student with a CWRU shirt on looks at a river between two rows of buildings and trees

The Office of Education Abroad, as a part of the Center for International Affairs, is responsible for maintaining the risk management standards of students, administrators, and faculty participating in education abroad experiences.

Requirements for Students Based on Program Types

All Case Western Reserve University students traveling internationally need to follow specific requirements related to safety, including completing a health and safety pre-departure orientation. Specific types of programs are listed below, but we recommend that any student traveling abroad make an advising appointment through the Office of Education Abroad so that we can fully support your experience. 

All Case Western Reserve students going on a faculty-led or faculty-designed study abroad program must apply through the Office of Education Abroad to ensure that safety precautions are followed. Students will not be permitted to participate in a Case Western Reserve program abroad unless they have filed the appropriate application.

Case Western Reserve students going on a faculty-led or faculty-designed study abroad programs are required to attend a health and safety pre-departure orientation. Students will not be permitted to participate in a Case Western Reserve program abroad unless they attended this pre-departure orientation.

All Case Western Reserve undergraduate students participating in a long term or summer program can only take part in an approved program that is currently active.

Programs may be deactivated when agreements expire, when the location of the partner institution is no longer determined safe for Case Western Reserve students, or when the program no longer meets the needs of students.

Students wishing to participate in a non-approved program must petition to the Office of Education Abroad, where the program will be reviewed to determine: 1) if there is a strong academic reason why this program is more suitable for the student than programs on the approved list, and 2) if the program/location is safe for undergraduate students.

All undergraduate students participating in a long term or summer program must apply through the Office of Education Abroad in accordance with its deadlines in order to ensure that risk management procedures are followed.

Students will not be recognized as a Case Western Reserve student during the semester abroad nor be allowed to transfer credit to Case Western Reserve unless they have filed the appropriate application and risk management paperwork in the Office of Education Abroad and attended the pre-departure orientation on health and safety.

All undergraduate students participating in a long term or summer program are required to attend a pre-departure orientation on health and safety.

Undergraduate students participating in a long term (academic or semester program) are also required to attend a cultural pre-departure orientation in addition to the pre-departure orientation on health and safety.
 

All graduate students participating in an established long term or summer program can only take part in a program approved by their department, school, and/or advisor. 

Graduate students participating in a long term or summer programs must apply through the Office of Education Abroad in order to ensure that risk management procedures are followed.

Students will not be recognized as a Case Western Reserve student during the semester abroad nor to transfer credit to Case Western Reserve unless they have filed the appropriate application and risk management paperwork in the Office of Education Abroad. 

All graduate students participating in long term or summer programs must complete a pre-departure orientation on health and safety. 

All Case Western Reserve students participating in individualized academic travel must register through the Office of Education Abroad in accordance with its deadlines in order to ensure that risk management procedures are followed. 

All students participating in individualized academic travel must complete a pre-departure orientation on health and safety

Students who do not complete this registration and orientation by the Office of Education Abroad deadline will not be permitted to travel abroad using Case Western Reserve resources or receiving Case Western Reserve credit.
 

Potential Restrictions for Students

Case Western Reserve has established restrictions for student travel based on advisories issued by the U.S. Department of State and the Centers for Disease Control and Prevention. The restrictions are included below along with details for student petitions and exceptions.

The U.S. Department of State and the Centers for Disease Control and Prevention (CDC) post travel advisories to inform travelers of particular risks associated with traveling abroad.

Case Western Reserve students are not permitted to travel to countries or areas within countries that have a level 4 advisory on the U.S. Department of State travel advisory list.

Students are permitted to travel to countries or areas with a level 1 or 2 advisory on the U.S. Department of State travel advisory list.

Students are not permitted to travel to countries, or areas within countries, that have a level 3 travel advisory from the US Department of State unless they successfully petition to do so. 

However, students can travel to countries with a level 1 or 2 advisory from the CDC, but cannot travel to countries with a level 3 advisory from the CDC, regardless of the Department of State travel warning, though usually a level 3 from the CDC also results in a higher advisory from the Department of State as well.

Case Western Reserve students can petition to travel abroad if a country or region has a level 3 Department of State warning.  Each petition will be reviewed on a case-by-case basis as each situation is unique.

The Office of Education Abroad has the authority to review and respond to petitions.

In the event that the Office of Education Abroad is unsure or concerned about a particular country or location within that country, it will refer the program to the Case Western Reserve International Travel Risk Management Committee (ITRMC) for final evaluation.

Students may not petition to travel to countries or regions with a level 4 state department advisory or a level 3 CDC warning.
 

Should a travel advisory escalate to a U.S. Department of State level 3 any time before the start of a program, the Office of Education Abroad will review the situation.

If a travel advisory escalates to a Department of State level 4 or a CDC level 3 any time before the start of a program, the program will be cancelled.

Should a travel advisory escalate to a Department of State level 3 or 4 or should the CDC level rise after a program is in progress, the situation will be reviewed.

In the event of an emergency situation, the Office of Education Abroad will consult with the appropriate officials and take action appropriately.