Case Western Reserve University has contracted with Bank of America for a variety of purchasing-related cards, all designed to streamline business operations and accounting practices for those who do business on behalf of the university. The Procurement & Distribution Services department administers this suite of purchasing tools, which includes the PCard and DCard.
PCard - The Purchasing Card
To be used for lower-value items, such as lab supplies, conference registrations, or other office needs. Includes per-transaction and monthly limits, which may vary. The university pays all bills associated with this card.
DCard - The Department Card
To be used only for low-dollar-value food purchases for on-campus events, including such items as plates, napkins, and cups as well as office water and coffee. It carries a limit of $500 per transaction and $5,000 per month. The university is responsible for these charges, but cardholders must maintain a tracking log.
Note About Audits
Audits are conducted on a continuous basis throughout the year on all three types of cards.
Each university department will be randomly audited on a quarterly basis. Individuals who are cardholders, on the other hand, will be randomly selected from each department. Please use these cards responsibly.