Procurement Card Suite

Case Western Reserve University has contracted with multiple vendors for a variety of purchasing-related cards, all designed to streamline business operations and accounting practices for those who do business on behalf of the university. The Procurement & Distribution Services department administers this suite of purchasing tools, which includes the PCard, DCard, Fuel Card, and Maintenance Card.

PCard - The Purchasing Card

To be used for lower-value items, such as lab supplies, conference registrations, or other office needs. Includes per-transaction and monthly limits, which may vary. The university pays all bills associated with this card.

DCard - The Department Card

To be used only for low-dollar-value food purchases for on-campus events, including such items as plates, napkins, and cups as well as office water and coffee. It carries a limit of $500 per transaction and $5,000 per month. The university is responsible for these charges, but cardholders must maintain a tracking log. 

Fuel Card 

Used by departments with a CWRU vehicle to refuel CWRU vehicles. 

Maintenance Card

Used by departments with a CWRU vehicle to obtain maintenance services for CWRU vehicles. 

Note About Audits

Audits are conducted on a continuous basis throughout the year on all card types. 

Each university department will be randomly audited on a quarterly basis. Individuals who are cardholders, on the other hand, will be randomly selected from each department. Please use these cards responsibly.