Case Western Reserve University has contracted with Bank of America Merrill Lynch for a variety of purchasing-related cards, all designed to streamline business operations and accounting practices for those who do business on behalf of the university. The Procurement & Distribution Services department administers this suite of purchasing tools, which includes the PCard, DCard, and T&E Card.
PCard - The Purchasing Card
To be used for lower-value items, such as lab supplies, conference registrations, or other office needs. Includes per-transaction and monthly limits, which may vary. The university pays all bills associated with this card.
DCard - The Department Card
To be used only for low-dollar-value food purchases for on-campus events, including such items as plates, napkins, and cups as well as office water and coffee. It carries a limit of $500 per transaction and $5,000 per month. The university is responsible for these charges, but cardholders must maintain a tracking log.
T&E Card - The Travel & Entertainment Card
To be used for all travel & entertainment, including meals, plane tickets, rental cars and other transportation. This card is based on the individual cardholder’s liability. Cardholder pays bills and is reimbursed through Accounts Payable. The University does not pay bills based on the use of this card.
Note About Audits
Audits are conducted on a continuous basis throughout the year on all three types of cards.
Each university department will be randomly audited on a quarterly basis. Individuals who are cardholders, on the other hand, will be randomly selected from each department. Please use these cards responsibly.