This newsletter seeks to answer some of your common questions about accessing student data in SIS as well as bring you timely updates and information. Topics of volume 5 include:
FERPA (The Family Educational Rights and Privacy Act of 1974)
If you plan to publicly post or announce the names of your department's graduates (for example, on your website or on a banner in the department office), you must first check SIS to confirm that the students have not requested a privacy restriction.
If a student has requested a FERPA/directory restriction, you should NOT include their name or other information in your posting or announcement. However, you could always check with them, and get their written permission if they want to be included. You would not need consent from the students that do NOT have a FERPA/directory restriction noted in SIS.
For more information regarding the University's interpretation of FERPA, please visit the FERPA section of our website.
Reviewing Degree Candidates
The university will award degrees on May 15, 2022. Before this date, you can review your degree candidates in one of these ways:
- In the DAC by clicking the Exp Grad Term column. Expected grad terms are sorted alphabetically, not chronologically, so look for Spring 2022 in this column. The Grad Status column will let you know if they applied to graduate in this term.
- In the University Data Portal by navigating to CWRU Analytics >Explore >SIS - Student Records >Degree/Certificate Candidates.
On or after May 15, most of you will no longer see your graduates in the DAC or through the Student Services Center in SIS, but you can still view them:
- In the University Data Portal by navigating to CWRU Analytics >Explore >SIS - Student Records >Awarded Degrees/Certificates.
Finding GPAs
Need to quickly find the cumulative GPA for one or all of your students, for example, for rankings or awards?
From your DAC, click on the Additional Info tab to see the column Career Cum GPA. You can sort students by GPA by clicking the Career Cum GPA header once to sort in ascending order, and clicking again to sort in descending order. (The DAC grid can be sorted on any column by clicking the header.)
Want to save this data as a spreadsheet? Click the icon to Download to Excel. Save the file to your computer and open it in Excel.
Send questions about the Departmental Admin Center to registrar@case.edu.