For students with international guests who wish to travel to campus for commencement, please review the information about "Inviting Family Members to Visit the U.S." located on the website for International Student Services.
If you have additional questions, please contact the International Student Services team via email at email@example.com, or stop by Tomlinson Hall, Room 143, to talk in person.
Diploma ceremonies typically run between 90 and 120 minutes each. Receptions generally last for a minimum of 2 hours. Receptions are optional, however graduates and their families are encouraged to attend.
Both words, in the strictest sense, refer to the gathering of groups of people. At Case Western Reserve University, convocation is the convening of the university community in which graduates officially have degrees conferred by the president and all hear remarks by a keynote speaker. Graduates do not receive a physical diploma at this ceremony; this is done later at diploma ceremony. Commencement refers to the time period comprised of convocation and many diploma ceremonies.
Convocation this year will be hosted on Wednesday, May 17. The university convocation is open to students, faculty, and staff.
All students are encouraged to attend convocation. All others may participate by watching the livestream.
Please be advised that all bags are subject to search. Only small bags, which fit under the seat, will be permitted inside the Veale Convocation, Recreation and Athletic Center.
Strollers will not be permitted inside the Veale Convocation Center during the Convocation Ceremony or during the Undergraduate Studies Diploma Ceremony. A stroller check will be available near the main entrance.
Absolutely NO BALLOONS are allowed inside any of the commencement venues.
All students are required to complete the graduation application in the Student Information System (SIS). Complete instructions are available from the University Registrar. Contact your school’s registrar with specific questions.
All graduating students must register online to indicate whether or not they plan to attend the commencement ceremonies. This is an online form, separate from the SIS application for graduation. Commencement registration for all graduates is open March 1 – March 31. Graduating students can register online beginning March 1, or do so in person at one of the Doctoral Fittings or Grad Fair events.
Students are eligible to participate in May commencement activities if they have completed all degree requirements during that spring semester or the immediately preceding fall semester or summer session, or if they have an appropriate plan to complete their degree requirements in the upcoming summer session or fall semester.
If you are interested in participating in commencement earlier than your expected graduation term, please contact the Office of Undergraduate Studies as soon as possible. If, after review with a dean, it is determined that you have an appropriate plan to graduate in the upcoming summer of fall semester, you will be added to the list of students invited to participate in commencement.
A student may participate in Commencement only once as a bachelor’s degree candidate, though exceptions are sometimes made for students receiving a second bachelor’s degree at least one year after the first.
Several ceremonies will require guests to have tickets; please review the Schedule + Ceremonies and visit the ceremony in question. Tickets are free-of-charge. Tickets are not replaceable; students who receive tickets will not receive duplicates in the case of loss or damage.
Tickets allocation per student for a given ceremony will vary based on venue capacity and the number of graduating students.
No tickets are required for children under age 2. Children must be seated on a lap for the duration of the ceremonies. Please note that no strollers are allowed within the venue - a stroller check will be available for guests upon entrance to the Veale Convocation Center. A small children's play area is available in the Veale Convocation Center, but children must be accompanied by an adult at all times.
All facilities are accessible to those with disabilities. When completing registration, it is students should indicate accessibility or special accommodations required for their guests to participate in the ceremony. All venues will have accommodations for those with mobility challenges.
No, students to not need to reserve a ticket for themselves for their ceremony.
GradPass is part of the digital integration within several of the diploma ceremonies. It serves as the student's "ticket" allowing staff on-site to scan the QR code printed on the GradPass to check-in, queue, and enable an automated reading of names during roll-call.
Guest Tickets are what will allow guest access to ticketed ceremonies.
Cap and Gown
Proper academic regalia is required for those graduates who register to participate in any commencement ceremonies. Please visit the Cap + Gown page for more information.
Graduates are permitted to wear cords and stoles conferred and provided by University offices or recognized student organizations that reflect academic honors or participation in particular University programs or activities. Graduates are permitted to embellish their caps, keeping in mind the spirit of the occasion and the parameters of good taste
Graduates should plan on dressing comfortably without being overly casual or informal. Commencement day involves a great deal of walking. Comfortable shoes are strongly recommended.
Bachelor's and master's students may purchase and pick up regalia at the University Bookstore during Grad Fair on March 23-24, 2023. Regalia will be available at the bookstore through the end of April.
Doctoral regalia is ordered based on your commencement registration and may be picked up at the University Bookstore during the week prior to commencement.
Academic regalia (cap and gown) is required for all graduates attending the on-campus ceremonies.
Keepsake regalia for undergraduate and master’s students should be purchased by Friday, May 14, 2021.
Rental regalia for professional and doctoral students participating in the May 16 ceremonies must be ordered by Friday, April 30, 2021. Rental regalia for professional and doctoral students participating in the May 28-29 ceremonies must be ordered by Friday, May 14, 2021.
Students may order academic regalia in one of three ways:
Visit the University Bookstore at 11451 Euclid Avenue;
Call the University Bookstore at 216.368.2650 or 800.825.2650;
Order online directly from the vendor, Oak Hall Cap & Gown.
Visit the Cap + Gown webpage for additional information.
Yes, graduates attending the ceremonies during May 28-30 will receive a copy of the commencement program at the event. Graduates attending the May 16 ceremonies, and those who do not attend will receive a copy of the commencement program in the mail with their diploma.
The order of ceremony for each event will be posted on the website so viewers may follow along at home.
Note: Latin honors will appear in the program book only, not on the personalized student slides.
The application for graduation is an academic process, housed within SIS. Detailed instructions on Applying to Graduate are available on the University Registrar's website. Registration to attend the commencement ceremony is separate, not associated with SIS.
Individuals attending Case Western Reserve events are expected to be fully vaccinated, including booster if eligible. Masks are not required at this time, but we respect the choices of those who elect to wear them. Please note that masks are required when utilizing campus transportation, including Safe Ride and shuttle services. University leaders continue to monitor pandemic developments and will adjust health protocols as circumstances warrant.