Description
Documents unit’s role in planning and carrying out events such as lectures, dedications, ceremonies, seminars, conferences, reunions, and workshops, and internal events such as staff parties
Confidential Information Present
None
Office of Record
Units organizing events
Other Offices
Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Internal Events: Keep while active, then destroy.
- Announcements
- Acknowledgements
- Schedules
- Logistics
- Related correspondence and email
Other Events: Keep while active, then transfer to University Archives for review.
- Invitations
- Promotional materials and press releases
- Reports
- Photographs, slides
- Programs and schedules
- Presentations
- Related correspondence and email
Effective Date
December 2006
Revision Date
not applicable
Disposition schedules are based on the length of time records are needed to meet internal program management needs; satisfy external statutory and regulatory requirements; and to ensure the university has a reliable institutional memory. Questions should be addressed to the CWRU Archives at 368-3320 or archives@case.edu.