Description
Documents litigation brought by or against CWRU, including:
- investigations
- motions and briefs
- proceedings
- decisions, resolutions and settlements
Confidential Information Present
Lawyer-client privilege
Personally identifiable health information
Personally identifiable (non-directory) student information
Salary, employee evaluations
Office of Record
Office of General Counsel
Other Offices
Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Keep 15 years after close of the case, then transfer to University Archives for permanent retention.
Documentation of resolution of the case, including:
- Settlement agreements
- Notices of dismissal
- Stipulations of dismissal
- Judgment entries
- Orders
- Consent orders
Keep 15 years after close of the case, then destroy. Destroy by shredding or file wiping if confidential information is present.
- Investigative materials
- Attorney work product
- Motions and briefs
- Proceeding transcripts
- Related correspondence and email
Effective Date
May 2016
Revision Date
not applicable
Disposition schedules are based on the length of time records are needed to meet internal program management needs; satisfy external statutory and regulatory requirements; and to ensure the university has a reliable institutional memory. Questions should be addressed to the CWRU Archives at 368-3320 or archives@case.edu.