Information Systems

Employee and manager self service is available through the PeopleSoft's Human Capital Management (HCM) system. To view the following Employee Self Service pages, you will have to login with your valid Case Network I.D. and password. ERP Project group has developed Quick Reference Guides to HCM Functions.

Employee Records Processing

Employee information must be received by the HR Records department days (will vary) before payroll runs.

HCM Functions

Personal Information

Review and edit your contact information, including name and marital status changes.


Access health, savings, retirement or other benefit information. Review dependent and beneficiary information.

Payroll and Compensation

Access your on-line paycheck, direct deposit, and other deduction or contribution information. Review you job, salary and compensation history.

HCM Challenge Questions

In an effort to better protect employee information, an additional level of security will be implemented for certain functions within HCM. This change will be effective August 19, 2014. Challenge questions will be required to gain access to the Direct Deposit and View W-2/W-2c Form selections under Self Service/Payroll and Compensation. The Direct Deposit page will require individuals to enter their current account number. If the individual has more than one account listed in the system, it will be the account selected for the A/P (employee reimbursement) option. If the individual is new to direct deposit, it will prompt them to enter the last four digits of their Social Security Number. To view their W-2 forms a user will need to enter the last four digits of their Social Security number.

If an individual is unable to successfully answer the security question after three attempts, they will be lock out of the screen they are trying to access. In that event, the individual will be required to produce their University ID or driver’s license in person at the Payroll Office or Cashier’s Office to have the screen unlocked. If the employee is off campus, please contact the Payroll Office directly at 216.368.4290 or

Click Here for the Training Guide

Time Reporting

Manage all activities related to time and labor administration, including time entry and approval.

Tax Forms

You can download and print Federal withholding tax forms from the U.S. Department of Treasury, Internal Revenue Service. State tax forms are available from the Ohio State Department of Taxation. If you ever want to change your withholding allowance, just print the Federal W-4 (pdf) or State IT-4 (pdf) form and return the completed form to Information Management/Records, 220 Crawford Hall, LC7047. HR Records department can be contacted at 216.368.3270.