Service Management

Incident Management

UTech has implemented an Incident Management model that pulls from industry standard methodologies, such as ITIL, and from national organizations such as the Help Desk Institute (HDI). This model has been customized for our specific IT environment. In addition, many of the processes and results achieved at CWRU not only compare favorably to other IT organizations across the country, they are considered cutting edge within the sector of Higher Education. Incident Management encompasses our IT Service Desk, UTech resolver teams, ticket tracking, customer satisfaction surveys, and the metrics that help support UTech's data driven approach to providing the best experience possible for the CWRU community.

UTech Service Desk Snapshot

The UTech Service Desk offers 24x7x365 support to the university via telephone (216.368.HELP), email (help@case.edu) or via chat (help.case). With a First Call Resolution rate of over 80%, most issues are resolved by the team. Issues that are not resolved get assigned to a resolver group for further troubleshooting and resolution.

Case Western Reserve University UTech Help Desk

Critical Service Levels Monthly Targets 2016/2017 Academic Y-T-D Average 2017/2018 Academic Y-T-D Average Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18
Incidents Presented to Help Desk *2015/2016 totals parenthesis 2000 4550 4282 3859
(3122)
5519
(5691)
5519
(5691)
4326
(4698)
3900
(3847)
3306
(3713)
5236
(4675)
4701
(4454)
Total Incidents
(Includes observed by agent, observed by NOC, and walk ups)
  5278 4872 4400
(3512)
6203
(6744)
5444
(5579)
4977
(5340)
4398
(4476)
3810
(4336)
5844
(5331)
5276
(5288)
Average Speed to Answer <=0:00:30 0:00:25 0:00:19 0:00:18 0:00:12 0:00:15 0:00:29 0:00:20 0:00:17 0:00:29 0:00:31
% Abandoned <=7% 2.17% 1.39% 1.22% 1.00% 0.84% 2.43% 1.70% 1.15% 1.89% 2.48%
First Call Resolution Rate >=65% 84.59% 81.00% 81.00% 80.00% 80.00% 81.00% 79.00% 82.00% 77.00% 79%
Customer Satisfaction Score >=3.50 4.6 4.7 4.7 4.7 4.7 4.7 4.7 4.8 4.8 4.7
Average Agent Talk Time (Calls)   0:09:32 0:10:07 0:10:16 0:10:55 0:09:43 0:10:17 0:09:42 0:09:51 0:10:27 0:10:48
Voicemails   20 25 19 20 22 34 29 23 48 41

 ** Metric Definitions:
Average Speed to Answer -
Time elapsed between a call entering the Service Desk phone queue and being answered by an analyst.
% Abandoned - The percentage of calls in which the callers disconnects after waiting for more than 30 seconds.
First Call Resolution Rate - The percentage of incidents and service requests resolved by the Service Desk without escalating to a resolver team.

View FY 2016-2017 snapshot