Service Management

Incident Management

UTech has implemented an Incident Management model that pulls from industry-standard methodologies and has been customized for our specific IT environment. Many of the processes and results achieved at CWRU compare favorably to other IT organizations across the country and are considered to be cutting-edge within the sector of Higher Education. Incident Management encompasses our IT Service Desk, UTech resolver teams, ticket tracking, customer satisfaction surveys, and the metrics that help support UTech's data-driven approach to providing the best IT experience possible for the CWRU community.

UTech Service Desk Snapshot

In November 2022, the UTech Service Desk saw a volume of over 5200 contacts to the Service Desk. UTech reached 62 months in a row with a Customer Satisfaction score of 4.7 or more. The score was 4.77 (out of 5) for November. Every month, Coforge is contractually committed to achieving the following metrics:

  • 70% of calls answered within an average speed to answer of 30 seconds; CWRU was at 80.78% for November 2022;
  • Call abandonment rate of less than or equal to 8%; 5.42% for CWRU for November 2022;
  • First call resolution of 65%; 66.71% for CWRU for November 2022.

Our “Net Promoter Score” (NPS), a measure to track customer satisfaction based on customer survey results, was at 77% for September 2022. A positive NPS (i.e. higher than zero) is thought to be good, higher than 50% is considered excellent and more than 70% top class.

 ** Metric Definitions:

  • Average Speed to Answer - Time elapsed between a call entering the Service Desk phone queue and being answered by an analyst.
  • % Abandoned - The percentage of calls in which the callers disconnects after waiting for more than 30 seconds.
  • First Call Resolution Rate - The percentage of incidents and service requests resolved by the Service Desk without escalating to a resolver team.