Welcome to this month's edition of the School of Graduate Studies newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.
Important Upcoming Dates
Please make sure you and your students are aware of important dates and deadlines. Some may require your review, approval, and signature.
- Dec 6: Deadline to Submit All Final Materials for Fall 2024 Graduation
- Dec 6: Last Day for Fall Classes
- Dec 6: Deadline for Full Term Withdrawal
- Dec 20: Final Grades Due to Registrar
- Dec 23 - Jan 1: Winter Break (CWRU Closed)
- Jan 13: First Day of Classes
- Jan 14: Late Registration Fee
- Jan 17: Awarding of Fall 2024 Degrees
- Jan 20: MLK Day (CWRU Closed)
Academic Policy Briefs
Submitting Graduation Materials
For students who have applied to graduate for Fall 2024, all final materials must be submitted to Grad Studies by 5:00pm EST on Friday, December 6. Submission of materials includes the completed format check and the uploading of the approved thesis or dissertation to OhioLINK. Students should communicate with their advisors and committee to make sure all approvals are completed. All forms can be downloaded and electronically signed to be emailed to gradstudies@case.edu or returned to our office in Tomlinson 203.
Academic Integrity
Students are expected to uphold standards of academic integrity. If faculty suspect a graduate student may have violated academic integrity standards (including but not limited to plagiarism, falsifying research results, cheating on exams, submitting duplicate work to fulfill assignments in more than one course, forging or altering University documents, etc), submit an Academic Integrity Violation Report with supporting evidence to Senior Associate Dean Lynmarie Hamel. Further action will be determined after the report is reviewed by Grad Studies.
Leave of Absence (LOA) Requests
Students are expected to maintain continuous registration in the fall and spring terms, unless on an approved Leave of Absence (LOA). An LOA may be requested for up to two academic semesters if circumstances arise which make a student unable to maintain their registration. Students and their advisors should review the Graduate Studies Leave of Absence policy. Students must submit a written request to the School of Graduate Studies by email to gradstudies@case.edu. Students should check with with their advisor if considering an LOA.
Waiver of Registration
Students who were registered for at least one credit hour during the fall semester may be eligible to waive registration for the spring semester, if they submit all final materials, including the Waiver of Registration form, to gradstudies@case.edu by Friday, January 24. Your student must also apply in SIS for Spring 2025 graduation. The Waiver of Registration form does not require your signature as advisor but international students must also have it signed by Visa & Immigration Services & Advisors Office Signature (VISA).
University Resources
Please be aware of University Resources you can share with your students as needed. We will highlight a few each month.
- TimelyCare, free virtual medical & mental care, 24/7/365
- Campus shuttles schedule changes and TransLoc app for real-time shuttle tracking
- CWRU Alerts (including weather alerts)
- Off campus housing resources