Transcripts & Verifications

Due to current circumstances, the SOM Office of the Registrar is working remotely. During this time, our processing time will be 5-8 business days. Please contact us at som-registrar@case.edu with any questions.

VERIFICATIONS

If you are a current student (MD & PA program):

Forms and letter requests for verification of enrollment, academic standing, etc. can be submitted via the Student Letter Request Form (requires login with your Case Network ID and password). We will also accept forms by fax, mail, and in-person. Please fill out any personal or demographic information on a form, including your signature if required, prior to submitting.

If you are an alumni (MD & PA program):

The SOM Registrar's Office supports and routinely processes requests for letters of degree verification, verification forms for state licensure and hospital credentialing, and requests for diploma certifications. There is no fee required for requests submitted directly from alumni. 

Please submit your request/forms in writing by either email, fax, or mail. If you have an active CWRU Network ID and password, you may also submit via the Student Letter Request Form. Requests for a diploma certification must include a legible copy of the diploma.

Please fill out any personal or applicant information on a form, including your signature if required, prior to submitting.

Third-Party Requests

All third-party requests to verify MD or PA attendance and/or degree must submit the following:

  • A request for verification in writing
  • A signed and dated authorization form for release of information
  • A $5.00 processing fee
    • Visa, MasterCard, and Discover are accepted. Upon receipt of the request and authorization form, an invoice and online link will be provided for payment
    • Checks can be made payable to Case Western Reserve University and mailed to: SOM Registrar, 10900 Euclid Avenue, Samson Pavilion, Room 413E, Cleveland, OH 44106-7507

Payment is required prior to processing and all requests will be processed in the order they are received. Please include an email address for faster turnaround.

Requests to Verify Post-Graduating Training

Please be advised that the School Of Medicine Registrar's Office is unable to verify post-graduate training, such as residencies and fellowships, or practitioner staff appointments. Verification requests should be directed to the hospital where the physician completed their training. See Hospital Contacts

Verification of a Degree other than an MD or PA

To obtain verification of a degree other than an MD or PA degree earned at Case Western Reserve University, please contact the Office of the University Registrar. Information about requesting a degree verification is available on their website.

TRANSCRIPTS

Transcripts are protected by FERPA and are only released with the written consent of the student/graduate or otherwise permitted under FERPA. Case Western Reserve University considers the grades earned by students and other information about performance at the University to be a private matter. Please complete and submit a transcript request form (see form for processing fees) in order to request a transcript. Transcripts will not be issued to, or on behalf of, students who have not discharged all delinquent obligations to the University. 

It is the policy of Case Western Reserve University to include all academic information from all levels - undergraduate, graduate, and professional - on the official transcript.

Official e-transcripts are available but can only be ordered online through the Office of the University Registrar (requires login with your CWRU Network ID and password). 

Unofficial Transcripts

Current students can generate and view their unofficial transcripts by following the instructions on the University Registrar’s website

Transcripts & MSPEs for ERAS Fellowships

If you are a School of Medicine alumni applying for a fellowship through ERAS, the Office of the SOM Registrar can upload your transcript and Medical Student Performance Evaluation (MSPE) directly to the ERAS Fellowships Documents Office (EFDO) through the Medical Institution Document Upload Service (MIDUS). In order for our office to upload a document using MIDUS, you must send an electronic request via the EFDO's On-line Services.

Please enter the below contact information in the EFDO On-Line Services website to generate a personalized request, which will be emailed to our office.

Siu Yan Scott, Registrar
Case Western Reserve University
School of Medicine Registrar's Office
10900 Euclid Avenue, Samson Pavilion Room 413E
Cleveland, OH 44106-7507

Phone: 216.368.6137
Fax: 216.368.4621
Email: som-registrar@case.edu

Once you submit your request in the EFDO On-line Services, our office will receive an email with a link to access MIDUS and upload instructions.

You will also need to submit a Transcript & MSPE Request Form, either by mail, fax, email, or in person, before your transcript and MSPE can be uploaded through MIDUS.

Questions/Contact

Case Western Reserve University
School of Medicine Registrar's Office
10900 Euclid Avenue, Samson Pavilion Room 413E
Cleveland, OH 44106-7507

Phone: 216.368.6137
Fax: 216.368.4621
Email: som-registrar@case.edu