Administration of Postdoctoral Scholars and Fellows Programs
Employment as a postdoctoral Scholar or Fellow is governed by the Policies and Procedures of the Office of Postdoctoral Affairs and the School of Graduate Studies. The University's Human Resources Policies and Procedures Manual does not apply to Postdoctoral Scholars or Fellows.
Definition of Postdoctoral Scholar¹
A postdoctoral Scholar is defined as a special class of employee who:
- holds a PhD or equivalent;
- works on scholarly projects funded by grants obtained by others at the university or is funded by department funds;
- is engaged in a mentored training relationship with a member of the University faculty; and
- actively pursues fellowship/grant funding for their own research project in order to develop their future professional career.²
- receives a salary directly from the institution (usually derived from the supervisor's grant or other funds)
The postdoctoral Scholar is eligible to participate in the Postdoctoral Benefits Program but is excluded from participating in all other CWRU benefits including employee retirement and benefit plans.
¹Postdoctoral Scholars are not to be confused with postdoctoral fellows who are not employees of the university and receive their funding from training grants, fellowships or grants they have applied for and obtained from outside sources and not faculty-sponsored research grants.
²Once such funding has been obtained, the postdoctoral Scholar becomes a postdoctoral Fellow.
Definition of Postdoctoral Fellow
A postdoctoral Fellow is defined as a trainee (not an employee) who:
- holds a PhD or equivalent;
- works on scholarly projects funded by training grants, fellowships or grants they have applied for and obtained from outside sources;
- is engaged in a mentored training relationship with a member of the university faculty; and
- actively pursues fellowship/grant funding for their own research project in order to develop their future professional career.
- receives a stipend from independent funding by a fellowship of some type
The postdoctoral Fellow is eligible to participate in the Postdoctoral Benefits Program, but is excluded from participating in all other CWRU benefits including employee retirement and benefit plans.
Criteria for Postdoctoral Scholars and Fellows
- The postdoctoral Scholar/Fellow was recently (normally within five years) awarded a PhD or equivalent degree in an appropriate field.
- The appointment is temporary and postdoctoral Scholars/Fellows are expected to complete their mentored training within five years.
- The time devoted to this appointment as well as the specific scholarly training activities will be decided in collaboration with the mentor and committed in writing in the form of a training plan. All postdoctoral Scholars/Fellows will be encouraged to pursue additional training and other opportunities in the respective areas up to 25 percent of their time.
- The appointee will train under the supervision of a senior scholar (faculty mentor).
Scholars vs. Fellows
|Postdoc Scholar||Postdoc Fellow|
|Office Oversight||Office of Postdoctoral Affairs in the School of Graduate Studies|
|University Employee||Special class employees||No|
|Domestic or International||Either|
|CWRU Expense Class||513200||572500|
|Funding Source||Funded by the PI's grant, CWRU, or an individual fellowship (internal funding)||Funded by an individual federal fellowship obtained by the postdoc (e.g. NRSA F32, T32, or NSF) (external funding)|
|Mentored Training Relationship||Yes|
|Subject to Fringe||No|
|Salary or Stipend||Salary||Stipend|
|Salary Structure||Based on the annual National Research Service Awards (NRSA) levels|
|Exempt or Non-Exempt||Non-Exempt (salary)||Non-Exempt (salary)|
|Pay days per month||One; last working day of the month|
|Appointment Length||One (1) year|
|Term Limit||Generally five (5) years of combined postdoc experience|
|Taxes||Federal, state, and local taxes. Postdoc Scholars also pay FICA taxes (Medicare and Social Security)||Federal, state, and local taxes. Postdoc Fellows do not pay FICA taxes (Medicare and Social Security)|
|Visa Issuance||Issued through CWRU Immigration & HR Services|
|Visa Length||J1 visas are issued for 5 years, H1Bs for 3 years.|