Course Evaluations: Training and Help

This evaluation workflow applies to most courses on campus, including undergraduate courses.

1. Instructor records for each course are initially copied into the evaluation system from SIS.
2. Then there is a two-week period before evaluations begin when instructors can update those records in the evaluation system separately from the SIS records--to add TAs or co-instructors who weren't in SIS, remove themselves from courses where they're listed for administrative reasons but didn't do the teaching, etc. Department chairs also have the ability to update these records.
3. Next, during a one-week period before evaluations begin, anyone who is listed as an instructor of a course in the evaluation system (either copied from SIS or by a manual change) gets access to update that course's custom questions, while administrators at the department or school level can also update the custom questions applied to all courses in their respective scope.
4. Afterward, evaluations remain open to students through the end of final exams.
5. Reports become available after final grades are due.

You can find the specific dates for your courses on the evaluation web site at https://webapps.case.edu/courseevals/.

Instructors of record have an opportunity to determine who gets evaluated as part of the course evaluation process. On Monday, Nov. 9 instructors of record received an email containing the course sections for which they are listed as an instructor. For these courses, the instructor may update the information, or indicate if other instructors or teaching assistants associated with the course(s) should be evaluated.

Note that if you remove yourself, you will not be able to make any further changes to the instructor list for this course. Make any other changes first before removing yourself.

1. Go to webapps.case.edu/courseevals/
2. Sign in with your CWRU Network ID and password if prompted.
3. Choose a course from the "Course title" list.
4. Add an Instructor or TA*
   1. Add the instructor's network ID in the box marked 'Add:'. If you don't know their ID, look them up using the online directory.
   2. Choose whether the person will be classified as an Instructor or a TA.
   3. Click Update instructors.
   4. Repeat to add more instructors.
5. Remove an Instructor(s) or TA(s)
   1. In the 'Remove?' column on the right, check the box for each Instructor or TA to be removed.
   2. Click Update instructors.

* The "instructor" role allows people to update these instructor records and to customize the evaluation questions, if applicable. The "TA" role does not allow those options. Otherwise, the roles are equivalent. These roles do not appear on the evaluation survey; there, everyone will be listed by name and described as an instructor.

Note that any changes you make will apply to all sections of the course, even those taught by other instructors. The questions you set here will automatically carry over to future semesters, until you or another instructor of the course returns here to make further changes.

1. Go to webapps.case.edu/courseevals/.
2. Sign in with your CWRU Network ID and password if prompted.
3. Choose a course from the "Course title" list.
4. If you have been granted permission to add custom questions, you will see a section titled "Add a question from the library" and another titled "Add your own question about the course if none in the library are appropriate".
5. Add a library question:
   1. Click the dropdown menu to choose a question from the library. You may only select one at a time.
   2. Choose to make responses visible to instructors only, or visible to both instructors and academic administrators.
   3. Click Save questions to add.
   4. Repeat to add additional questions of the same type or compose a free-form question.
   5. If done, click Return to Course Evaluations
6. Add free-form questions:
   1. Type your question in the box provided.
   2. Choose a question type.
   3. Choose to present the question once only, or to repeat for each course instructor.
   4. Choose to make responses visible to instructors only, or visible to both instructors and academic administrators.
   5. Click Save questions to add.
   6. Repeat to add additional questions of the same type and questions from the library.
   7. If done, click Return to Course Evaluations

Note that any changes you make will apply to all sections of the course, even those taught by other instructors. The questions you set here will automatically carry over to future semesters, until you or another instructor of the course returns here to make further changes.

1. Go to webapps.case.edu/courseevals/.
2. Sign in with your CWRU Network ID and password if prompted.
3. Choose a course from the "Course title" list.
4. If custom questions have been added, and you have been granted permission to edit them, a −/+ symbol will appear next to questions that can be removed.
5. Click the −/+ symbol to remove a question.
6. When you've finished editing, click Save questions, and then Return to Course Evaluations home.

Respondents are fully capable of editing all responses during the open evaluation period.

1. Go to webapps.case.edu/courseevals.
2. Sign in with your CWRU Network ID and password if prompted.
3. Choose a course section from the list of courses to be evaluated.
4. Answer each question presented and click Save Responses when done.
5. Or if necessary, complete as many questions as you can in one sitting. Save your answers, and return to the course evaluations site anytime during the open evaluations period to complete.