Lockers + Borrowing Instruments

• Applications are limited to music majors ONLY from August 1 – 10 for their primary instrument or music education methods classes.
• Historical Performance Practice graduate students can request instrument lockers in Haydn Hall at any time during the academic year.

• Eligible CWRU students in department ensembles may apply for a locker beginning August 10 and through the academic year.

• CWRU Music: Locker Request Form

• Lockers are assigned based on the storage needs of the primary instrument.
• Any locker found occupied without authorized assignment will be cleared out.
• Assignments are made at the beginning of Discover Week, the week before school starts, to ensure that student instruments have a safe storage location as soon as they arrive on campus.

• Students may apply for a second locker after the drop/add period.
• Limitations may apply due to low inventory.

• Students must use the combination lock provided to them by the department. 

• Locker assignments are made for the entire academic year and must be vacated by the Monday after final exams in the spring semester. 
• Students should email music+facilities@case.edu if they vacate a locker early.
• Locks or contents left behind will be permanently removed.

• Lockers should be kept free of trash or other debris.
• Posters, fabric, markers, stickers, etc. may not be used to decorate lockers.

• Neither the Department of Music or Case Western Reserve University are responsible for the loss/damage of personal articles stored in music lockers.

• Students are not allowed to share/gain access to a locker that has been issued to another student. (at any time for any reason) 

• Food, drink, or other perishable materials.
• Illegal articles include dangerous weapons and combustible or explosive devices. 
• Drugs, narcotics, alcohol or other controlled substances and tobacco products or smoking devices.

• Students will receive one written warning to address minor infractions. If no action is taken, the locker will be revoked.
• Prohibited items (defined in the Student Code of Conduct) found in a locker will be surrendered to campus police and the student will be reported.
• Violations may result in the immediate termination of the locker agreement.

• The Department of Music maintains a limited inventory of instruments for student use in ensembles and special circumstances. 
• Please read the Instrument Loan Agreement: Statement of Responsibility, Terms, and Conditions.

• Property of the Department of Music is not available for public use or external events.
• The use of equipment for a campus event requires authorization from Nicholas Strawn.

• Nicholas Strawn, will facilitate the authorization process and loan contract after consulting with the appropriate inventory manager (ensemble director).
  • Brass/Woodwind: Dr. Ryan Scherber
  • Percussion: Dr. Ryan Scherber and Mr. Matthew Larson
  • Strings/Harp: Dr. Kathleen Horvath 
  • Historical Perf Prac: Dr. Julie Andrijeski or HPP graduate assistant
  • Spartan Marching Band Equipment: Dr. Benjamin Helton 
  • Popular Music Equipment: Dr. AJ Kluth
  • Guitar: Nate Kruse (MuEd students only)

• CWRU Music: Instrument Request Form.

Instrument

Returns or Renewals

Fall + Spring Terms:

• Nicholas Strawn will reach out to students with active loan contracts at the end of each term to process returns or renewals. 
• All instruments must be cleaned, oiled/greased as needed, possess all accessories and sanitized mouthpiece, and cases should be emptied of personal items.

• Students should have locker(s) emptied and cleaned out by 5:00 PM on the Monday following the end of final exams.
• Do not leave any food behind!

• Students should have locker(s) emptied and cleaned out by 5:00 PM on the day after final exams.
• Graduating students can keep locker(s) until 5:00 PM on the Monday following Commencement.
• Do not leave any food behind!
• All combo locks will change at the end of the academic year and any personal items left behind will be thrown out.

• Access to lockboxes and storage rooms will expire for all students at the end of the academic year.
• Request secure access to controlled rooms, studios, or storage areas by submitting the Responsible Use & Security Awareness Agreement.

• Returning music majors: card access automatically renews each academic year and includes summer access
• Returning non-majors: case access expires after final grades are due
• Request summer building access by submitting the Music Building Access Request during final exams. (non-majors only)
• Students living on campus, taking summer courses at CWRU, or with other extenuating circumstances, may request a summer term locker by submitting a new Locker Request Form. Please select "Summer Term Extension."