View calendars and submit a reservation request by following the steps below.
*** Cleveland Institute of Music (CIM) affiliates or individuals/organizations not affiliated with CWRU should proceed to the "External Groups" section below.
Room Schedules
| Denison Building Schedule | Harkness Chapel Schedule |
| Haydn Hall Building Schedule | Harkness Classroom Schedule |
Note: CWRU affiliates with a Network ID can also view room schedules in the Spartan Reservation System.
Reserve a Room
The Spartan Reservation System can be used by students, faculty, and staff to request rooms and services in a vast majority of buildings located at Case Western Reserve University, including those in the Department of Music. Users will find several request forms because each building has different booking rules and processes.
Reference Guide: Looking for more information and instructions on how to process a reservation using the Spartan Reservation System? Click here to download the Reference Guide.
Before you begin...
- Review our Policies and Operating Procedures.
- Building/room descriptions are provided on our Facilities page.
- When making a reservation, the start/end times should be on the quarter hour/half hour/full hour, and include setup/teardown time.
- Make sure to return to the system to cancel any booking(s) that you will not use
- Quiet Hours begin at 11:00 PM and no activities will be booked past 10:00 PM
- Rooms are generally not available to reserve during university holidays or breaks
CWRU Students/Faculty/Staff
Do you have a CWRU Network ID? Please use the Spartan Reservation System to create a reservation request online.
Spartan Reservation System
Rooms You Can Reserve
These spaces can be booked up to 2-hours before an event and require no additional approval from the Music Office:
- Haydn Hall: Practice Rooms, HPP Studios
- Denison Hall: Practice Modules, Percussion Studio
Rooms You Can Request
These spaces must be booked at least 48 hours in advance and require approval from the Music Office:
- Haydn Hall: Classrooms, The Haven Lounge
- Denison Hall: Rehearsal Rooms, Denison Classroom
- Harkness Chapel and Classroom
External Groups
CIM affiliates or individuals/organizations not affiliated with CWRU can use our external request form to submit a reservation in Florence Harkness Memorial Chapel:
- Rules for Use
- Rates and Fees
- Room Schedule check availability
- Reservation Request request a reservation or recording services
Our Event Planning Guide will help with event preparation and publicity.
Special Events
Ready to plan your special event? CWRU students, faculty, and staff or External Groups should use the Event Application to plan a special event (professional development, single-day or multi-day conference, lecture, panel, workshop, retreat) that may require more than one room. An External Group must be sponsored/hosted by a CWRU Affiliate in the Department of Music (with a Network ID).
Do not use this form for everyday reservations or Harkness Chapel events.
Our Event Planning Guide will help with event preparation and publicity.
Questions
Jennifer Wright
Academic program support (classes/reviews/exams/meetings/offices/common spaces), degree recitals, accompanying services, classroom scheduling, calendars, digital news/publicity, print materials, and general office supplies.
Nicholas Strawn
Preparing/presenting musical performances, musical facilities/equipment, scheduling spaces for musical activities (auditions/lessons/workshops), service requests, piano tuning, building access, weddings, student operations staff, and booking recording services.
Ken Wendt
The Core Mac Computer Lab (HY 16), AV equipment reservations, web updates (bios/directories/integrated videos/digital forms), technology installations/maintenance, digital archives, and YouTube account.
Laura Stauffer
Invoices, honorariums, reimbursements, purchasing, rentals, travel, receptions, festivals or conferences, special events, catering, and subscription advertising.