Room Schedules and Reservations

Operating Schedule

Music Operating Schedule (CWRU Music faculty and staff only)

CWRU Network ID Required

Room Schedules

Click the links provided below to access the room schedules:
Denison Building Schedule Harkness Chapel Schedule
Haydn Hall Building Schedule Harkness Classroom Schedule

Reserve a Room 

The Spartan Reservation System can be used by students, faculty, and staff to request rooms and services in a vast majority of buildings located at Case Western Reserve University, including those in the Department of Music. Users will find several request forms because each building has different booking rules and processes.

    Reference Guide: Looking for more information and instructions on how to process a reservation using the Spartan Reservation System? Click here to download the Reference Guide

      Before you begin...


      Photo of Haydn 312

      CWRU Affiliates

      Do you have a CWRU Network ID? Please use the Spartan Reservation System to create a reservation request online.

      Spartan Reservation System
       

      Rooms You Can Reserve

      Can be booked up to 4 hours before an event and require no additional approval from the Music Office

      • Haydn Hall: Practice Rooms, HPP Studios
      • Denison Hall: Practice Modules, Percussion Studio

      Rooms You Can Request

      Must be booked by 4:00 PM at least 3 business days in advance and requires approval from the Music Office

      From the welcome page, navigate to:
      1. Log in to the Spartan Reservation System with your Network ID
      2. Welcome Page
      3. Create a Reservation
      4. Music Department Space Requests: Book Now
      5. Fill in Date, Start Time, End Time, Recurrence
      6. Locations: Add/Remove
      7. Check the box for All Buildings or a single building to view rooms
      8. Click Update Locations and a menu of rooms will appear (scroll down)
      9. Click the green plus (+) button next to the available room you'd like to book
      10. Enter Attendance & Setup Type
      11. Click Add Room and the room will move to the top of the page
      12. Click Next Step (blue button at the top/right)
        Harkness Chapel requires accessories, tuning, catering, A/V, campus services that are added to your services summary
      13. Reservation Details:
        - Event Name
        - Event Type, Group (Individual)
        - 1st Contact (temporary contact)
        - 1st Contact Name (your name)
        - 1st Contact Phone (your mobile)
        - 1st Contact Email (abc123@case.edu)
        - Additional Information (include "n/a" for fields that do not apply)
        - Check the terms and conditions box
      14. Click Create Reservation

      Requests are processed within 1-2 business days (does not include Sat/Sun). 

      Make sure to cancel (in the system) any booking(s) you do not intend to use. 


      Photo of Harkness Chapel

      External Groups

      Those individuals or organizations not affiliated with CWRU can use our external request forms to submit a reservation request. Only use these forms if you do not have a CWRU Network ID. 

      Please check the Room Schedules (above) before submitting a request.

      Academic Classrooms and Rehearsal Rooms

      Classroom Request Form 

      Special Events in Harkness Chapel

      Harkness Chapel Reservation Request 


      Questions

      Please email the Coordinator of Department Operations at music+facilities@case.edu