Rooms and Reservations

Operating Schedule

Department of Music Calendar

Room Schedules

Click the links provided below to access the public room schedules:
Denison Building Schedule  Harkness Chapel Schedule
Haydn Hall Building Schedule Harkness Classroom Schedule

CWRU students, faculty, and staff with a Network ID can also use the Spartan Reservation System to view room schedules:

  • Click Welcome Guest in the top/right corner 
  • Select Sign In to log in with your Network ID
  • Under Browse, choose Locations
  • Select a Date (top of page)
  • Click Add/Remove Locations and type in Harkness Chapel, Haydn Hall, or Denison Hall
  • Check the box 
  • Click Update Location
  • Scroll through the daily view with the arrows

*** Cleveland Institute of Music (CIM) affiliates should proceed to the "External Groups" section below.

Reserve a Room 

The Spartan Reservation System can be used by students, faculty, and staff to request rooms and services in a vast majority of buildings located at Case Western Reserve University, including those in the Department of Music. Users will find several request forms because each building has different booking rules and processes.

    Reference Guide: Looking for more information and instructions on how to process a reservation using the Spartan Reservation System? Click here to download the Reference Guide

      Before you begin...

      • Review our Policies and Operating Procedures
      • Building/room descriptions are provided on our Facilities page.
      • Requests are processed within 1-2 business days (does not include Sat/Sun). 
      • Make sure to cancel (in the system) any bookings that you do not intend to use. 
      • Reservations may not exceed 2 hours (120-minutes). See the exception to this rule for Harkness Chapel.
      • When making a reservation, the start/end times should be on the quarter hour/half hour/full hour, and include setup/teardown time. 

      Photo of Haydn 312

      CWRU Students/Faculty/Staff

      Do you have a CWRU Network ID? Please use the Spartan Reservation System to create a reservation request online.

      Spartan Reservation System


      *** Cleveland Institute of Music (CIM) affiliates should proceed to the "External Groups" section below.

      Rooms You Can Reserve

      Can be booked up to 2-hours before an event and requires no additional approval from the Music Office.

      • Haydn Hall: Practice Rooms, HPP Studios
      • Denison Hall: Practice Modules, Percussion Studio

      Rooms You Can Request

      Must be booked at least 5 business days in advance and requires approval from the Music Office. 

      Photo of Harkness Chapel

      External Groups

      CIM affiliates or individuals/organizations not affiliated with CWRU can use our external request form to submit a reservation in Florence Harkness Memorial Chapel

      Harkness Chapel

      Special Events

      Ready to plan your special event? CWRU students, faculty, and staff or External Groups should use the Event Application to plan a special event (professional development, single-day or multi-day conference, lecture, panel, workshop, retreat) that my require more than one room. An External Group must be sponsored/hosted by a CWRU Affiliate in the Department of Music (with a Network ID).

      Do not use this form for everyday reservations.

      Our Event Planning Guide will help with event preparation and publicity. 

      Event Application


      Jennifer Wright
      Academic program support (classes/reviews/exams/meetings/offices/common spaces), degree recitals, accompanying services, classroom scheduling, calendars, digital news/publicity, print materials, and general office supplies.

      Nicholas Strawn
      Preparing/presenting musical performances, musical facilities/equipment, scheduling spaces for musical activities (auditions/lessons/workshops), service requests, piano tuning, building access, weddings, student operations staff, and booking recording services. 

      Ken Wendt
      The Core Mac Computer Lab (HY 16), AV equipment reservations, web updates (bios/directories/integrated videos/digital forms), technology installations/maintenance, digital archives, and YouTube account.

      Laura Stauffer
      Invoices, honorariums, reimbursements, purchasing, rentals, travel, receptions, festivals or conferences, special events, catering, and subscription advertising.