Types of data
UTech provides cloud storage options for both personal and group (team, departmental, etc.) files. Personal storage options are appropriate for your own work. Although you may occasionally collaborate with others on these personal files, your larger team or department would not be concerned about retaining the files after you leave the university.
Group storage is not tied to one particular person, so it is retained indefinitely even as the people associated with that shared storage come and go from the university. Use group-based storage if your files are shared with a larger group and that group would want to retain the files after you depart the university.
Comparing File Management and Storage Options
Personal Storage Options
| Service | Quota | Approved for Restricted Data | Max File Size | Realtime File Collaboration | Version History | Sync To Computer | Permission Control |
| Google My Drive | Unlimited | No | 5 TB | Yes | Yes | Yes | Yes |
| Microsoft OneDrive | 1 TB | No | 100 GB | Yes | Yes | Yes | Yes |
| Box* | Unlimited | No (only for group storage) | 15 GB | Yes | Yes | Yes | Yes |
Group Storage Options
| Service | Quota | Approved for Restricted Data | Max File Size | Realtime File Collaboration | Version History | Sync To Computer | Permission Control |
| Google Shared Drives | Unlimited | No | 5 TB | Yes | Yes | Yes | Yes |
| Microsoft SharePoint | 5 TB | No | 100 GB | Yes | Yes | Yes | Yes |
| Box* | Unlimited | Yes, but only by request* | 15 GB | Yes | Yes | Yes | Yes |
* Note: by default, Box is "personal" storage. It is tied to a particular person and will not be automatically retained when that person leaves the University. Members of the CWRU community can contact the service desk to request group storage in Box, including group storage for restricted data.