Cloud Storage

Types of data

UTech provides cloud storage options for both personal and group (team, departmental, etc.) files. Personal storage options are appropriate for your own work. Although you may occasionally collaborate with others on these personal files, your larger team or department would not be concerned about retaining the files after you leave the university.

Group storage is not tied to one particular person, so it is retained indefinitely even as the people associated with that shared storage come and go from the university. Use group-based storage if your files are shared with a larger group and that group would want to retain the files after you depart the university.

Examples of Restricted Data

Comparing File Management and Storage Options

Personal Storage Options

Service Quota Approved for Restricted Data Max File Size Realtime File Collaboration Version History Sync To Computer Permission Control
Google My Drive Unlimited No 5 TB Yes Yes Yes Yes
Microsoft OneDrive 1 TB No 100 GB Yes Yes Yes Yes
Box* Unlimited No (only for group storage) 15 GB Yes Yes Yes Yes

Group Storage Options

Service Quota Approved for Restricted Data Max File Size Realtime File Collaboration Version History Sync To Computer Permission Control
Google Shared Drives Unlimited No 5 TB Yes Yes Yes Yes
Microsoft SharePoint 5 TB No 100 GB Yes Yes Yes Yes
Box* Unlimited Yes, but only by request* 15 GB Yes Yes Yes Yes

* Note: by default, Box is "personal" storage. It is tied to a particular person and will not be automatically retained when that person leaves the University. Members of the CWRU community can contact the service desk to request group storage in Box, including group storage for restricted data.

Other Storage Options