The university has several storage options for your data. Which option is right for your data depends on many factors. Explore which one is the best fit for your data needs below.
Comparing File Management and Storage Options
Personal Storage Options
| Service | Quota | Approved for Restricted Data | Max File Size | Realtime File Collaboration | Version History | Sync To Computer | Permission Control | Data Retained |
| Google My Drive | 100 GB | No | 100 GB | Yes | Yes | Yes | Yes | No** |
| Microsoft OneDrive | 1 TB | No | 100 GB | Yes | Yes | Yes | Yes | No** |
| Box* | 1 TB | No (only for group storage) | 50 GB | Yes | Yes | Yes | Yes | No** |
Group Storage Options
| Service | Quota | Approved for Restricted Data | Max File Size | Realtime File Collaboration | Version History | Sync To Computer | Permission Control | Data Retained |
| Google Shared Drives | 100 GB | No | 100 GB | Yes | Yes | Yes | Yes | Yes** |
| Microsoft SharePoint | 1 TB | No | 100 GB | Yes | Yes | Yes | Yes | Yes** |
| Box* | Yes, but only by request* | 50 GB | Yes | Yes | Yes | Yes | Yes** |
* Note: By default, Box is "personal" storage. It is tied to a particular person and will not be automatically retained when that person leaves the university. Members of the CWRU community can contact the service desk to request group storage in Box, including group storage for restricted data.
** Note: For the personal storage options, data is retained for only 180 days after the person leaves the university. For the group storage options, data is retained as long as there is an active faculty, staff, or student manager of the data.