November 2023 Newsletter

Snow on flowers outside Tomlinson Hall, Main Quad, November 2021

3 Minute Thesis (3MT) Competition

The third annual Three Minute Thesis (3MT™) competition returns to CWRU on February 16, 2024! Developed by the University of Queensland and now held at over 900 institutions across more than 80 countries, 3MT celebrates the exciting research conducted by grad students and postdocs around the world. 3MT is a competition that challenges students to cultivate their research and communication skills by effectively presenting the significance of their projects to a general audience in just three minutes.

CWRU students enrolled in either a Master’s or Doctoral program and Postdoctoral Scholars/Fellows with an original research project may enter the 2023-2024 3MT competition! The deadline to submit video for the competition's first round is Saturday, November 25 (note the extended deadline during the Thanksgiving long weekend).

Want to learn more? Visit our 3MT website and view the 2022-23 information session slides for more details including the timeline and eligibility.

3 Minute Thesis (3MT) Logo


Thanksgiving Break

Our offices in Tomlinson and the rest of the University will close at 3:00pm on Wednesday, November 22 and remain closed the following Thursday and Friday for Thanksgiving. Also, access availability to some buildings and services on campus (such as KSL, gyms, shuttles, dining, etc) may have reduced and altered hours over the long weekend and the preceding days so check in advance to plan accordingly.

Whether you're traveling or staying here in Cleveland we wish you a happy and fun Thanksgiving!

Submit Graduation Materials by December 8!

If you have applied to graduate for Fall 2023, you must submit your final materials by 5:00pm EST on Friday, December 8. Submission of materials includes the completed format check and the uploading of your approved Thesis or Dissertation to OhioLINK. Please plan to communicate with your advisors and committee to make sure all approvals are completed. All forms can be downloaded and electronically signed. All forms and material can be emailed to or printed copies dropped off at our office (Tomlinson 203).

Degrees will be conferred (awarded) on Friday, January 19, 2024; information on how to obtain your diploma will be emailed to you on or around that date. As there is no Fall semester ceremony, January graduates will be invited to participate at Commencement in May 2024. Watch for details in the first few months of the new year.

Clocktower at Biomedical Research Building (BRB)
End of the Semester

The last day of classes this semester is Friday, December 8 with final exams from December 12 to 20; check the Final Exam Schedule to see when your exams will take place. Double check any dates with professors or your department before planning winter break travel in order to ensure you are present when required.

Full Term Withdrawal

If you need to discontinue all studies this fall semester and withdraw from all classes, the deadline to initiate a term withdrawal in SIS is Friday, December 8 (the last day of classes but before finals). Prior to this, students should also discuss this with your advisor, dean, or Grad Studies staff. A grade of "WD" will be posted to your academic record for dropped courses and no tuition will be refunded (after the fifth week of classes). See the Registrar's site for more information about a full term withdrawal and step-by-step instructional guide. No one will be allowed complete withdrawal after the last day of classes.

Register for Spring 2024

Registration is open in SIS for Spring 2024 courses. You won't be able to register if you have a hold on your account in SIS; click below to find out how to remove it.

Automatically placed onto your account each semester and must be removed by your advisor before you can register for courses.

Placed by Student Financial Services, these holds can affect registration, ordering transcripts or receiving your diploma. Login to SIS to pay your balance.

Placed by Student Financial Services. Simply click on the Hold link in SIS and walk through the steps to remove it.

For applicable programs, students who have not submitted a PPOS in SIS by the end of their second semester (or earlier for some Masters programs) may have a registration hold placed on their records. Once submitted, your advisor must review and approve the PPOS in SIS. The hold will then be processed and removed overnight.

A registration hold placed by Graduate Studies Admissions if you have missing documents that need to be submitted. Login to the online application system here to view what is missing. For specific questions, email

If you are enrolled in the Student Medical Plan, please make sure to register for your spring courses early to ensure no lapse in your coverage. If you have coverage this fall it will continue until January 15, 2024 at 11:59pm. If you are taking classes in the spring and enrolled in the medical plan it will begin on January 16, 2024 at 12:01am. If you register after January 26 (the end of Drop/Add), your plan will only become effective on the date you register (not earlier).

Leave of Absence (LOA) Requests

Unsure if you'll be able to continue your studies in the spring semester? A leave of absence may be requested for up to two academic semesters if circumstances arise which make you unable to maintain your registration. Find the Graduate Studies Leave of Absence policy here. A written request must be submitted to the School of Graduate Studies by email to Check with your advisor if you are considering an LOA.

Banner of Quad in Front of Adelbert Hall at Night in Autumn

Demolition of Neighboring Yost Hall

Fencing has already been erected in preparation for the upcoming demolition of Yost Hall and following construction of the new Interdisciplinary Science and Engineering Building. While this will cause some sidewalk detours, access to Tomlinson Hall (where our office is located) will be maintained via the main Quad-facing doors.

Want More?

For new content almost ever day of interest to grad students - including other news on campus, important resources, upcoming events, and random fun stuff - please follow us on our social media platforms. Search for @cwrusgs on both Facebook and Twitter or click these links!

Northern CWRU Main Quad Facing Tomlinson Hall, Fall 2019