Harkness Chapel Rates and Fees

View the following guidelines and more in the Harkness Chapel Rules for Use.

  • A student is defined as a current Case Western Reserve University network ID holder who attends CWRU or CIM.
  • Reservations must be received by 4 PM at least 3 business days in advance.
  • Cancellations must be made 7 days from your reservation confirmation (24-hrs when booking within the 3 day window). If you fail to do so you will be charged the full rental fee.
  • Student recitals are booked in 3-hour blocks (includes set up/tear down): 12-3PM (1PM start), 3-6PM (4PM start), 6-9PM (7PM start). 
  • Concerts are booked in 3-hour blocks with additional time on either end (please indicate set-up/tear-down time on request).
  • Recital/concert fees include a single dress rehearsal with the performance (schedule permitting).
  • Recording sessions and dress rehearsals are booked in 3-hour blocks.
  • Harkness Classroom will serve as a backstage area during performances.
  • All events require a Student Operations Staff Member (charged separately).
  • Receptions: No receptions permitted during the 2021-22 academic year. Permit paperwork is required and additional facilities/custodial services are provided (minimum fee of $140). No food or beverage allowed in the Chapel area and absolutely no alcohol permitted. Harkness Classroom and foyer will serve as the reception area.
  • Payments from CWRU Departments can be charged to a speedtype. All other payments can be made by check (written out to Case Western Reserve University or CWRU) or PayPal. 
  • Recording Services: (optional) Harkness Chapel Recording Services Request
  • Weddings: Visit the Harkness Chapel Weddings page
  • Questions: Please email music+facilities@case.edu.
Standard Facility Use Rates Fee
CWRU Department of Music students, faculty, lecturers No Charge (if free event)
CWRU Dept. of Music faculty, lecturers, or alumni within 3 years of graduation $300.00 (if tickets sold)
No charge (if free event)
CIM student recitals $125.00 per recital
CIM ensemble or faculty recitals $300.00 (if tickets sold)
$125.00 (if free event)
Recording session (excluding audio fees), studio rehearsal, lecture, masterclass, dress rehearsal, etc. $125.00 / 3 hours
$25.00 each additional hour
CWRU College of Arts and Sciences departments $125.00 / 3 hours
$25.00 each additional hour
Other CWRU Departments (outside of CAS) $300.00 (if tickets sold)
$150.00 (if free event)
CWRU university-recognized student organizations or Greek Chapters free (once per semester)
$125.00 each additional event
Cleveland Orchestra Member recitals or ensembles $300.00 (if tickets sold)
$150.00 (if free event)
CIM Faculty sponsored event or group comprised of less than all CIM faculty members $300.00 (if tickets sold)
$150.00 (if free event)
Memorial Services  $500.00
Outside Events (department approval required) $500.00
Non-Profit Events (department approval required) $375.00
Tuning: piano or harpsichord $150.00
Department of Music Ensembles (department approval required) tuning fee waived
Student Operations Staff (external events) $15.00 / hour (per student)
Harkness Classroom Fees (3 hours)
CWRU Dept. of Music students, faculty, lecturers No Charge (if free event)
CWRU Dept. of Music alumni and other CWRU departments or students $50.00
CIM students and faculty $75.00
Outside organizations $100.00
Fees are subject to change.

Increasing COVID-19 cases within Northeast Ohio have prompted Case Western Reserve University to resume its requirement that masks be worn indoors. In addition, only those who are fully vaccinated (two weeks past their final dose) should attend any campus event. Leaders continue to monitor pandemic developments and may need to adjust health protocols further as circumstances warrant. In-person is subject to change based on COVID-19 guidelines.