Promotions and Tenure Information for Faculty

1. The department submits the Declaration of Candidacy for Promotion Form to facaffrs@case.edu by January 6 for promotion effective January 1 of the following year and May 1 for promotion effective July 1 of the following year.
2. The Department will then create the case for the candidate in Interfolio using the template titled "Full Time Senior Level Non-Tenure Track Promotion" within the School of Medicine unit and notify the candidate that they may now upload their promotion materials. If the faculty member is not listed as a user in Interfolio, please email facaffrs@case.edu. 
3. The candidate should upload and submit their required materials to Interfolio. Candidates should consult their department administrator to ensure that the candidate’s materials are submitted in a timely manner to give department’s ample time to submit their materials to the Faculty Affairs Office by the given deadline via Interfolio.
   1. Materials to be submitted include:
      1. Curriculum Vitae
      2. Professional Self-Description
      3. Teaching Portfolio (required for NTT with primary area of excellence in teaching, optional for all other candidates)
      4. Teaching Evaluations (from the last 3 years; if you do not have any evaluations, please include a brief statement explaining why there are no evaluations)
      5. COVID Impact Statement (optional)
      6. DEI Statement (optional)
      7. Up to 5 key reprints
4. The department must submit its materials and move the case forward to Faculty Affairs by February 28 for promotion effective January 1 of the following year. The department must submit its materials and move the case forward to Faculty Affairs by June 1 for promotion effective July 1 of the following year. 
   1. Materials to be submitted include:
      1. Chair’s nomination letter
      2. DCAPT vote letter
      3. Referee spreadsheet
      4. Summary of Teaching Evaluations (if the candidate did not submit teaching evaluations, please ensure that the candidate submitted a brief statement that explained the lack of teaching evaluations)
      5. Division Chief letter of recommendation (optional)
      6. Chair’s nomination letter for secondary appointment (optional; must include the vote from secondary department’s DCAPT supporting the promotion)
5. The Faculty Affairs Office will process the materials and solicit external referee letters.
6. Once the required minimum of six arm's length external referee letters are received, the materials will be assigned to the School of Medicine Committee on Appointments, Promotions, and Tenure (CAPT). 
7. If the CAPT recommendation is positive, the promotion materials will move forward to the Dean, Steering Committee, Provost, President, and Board of Trustees. If the CAPT recommendation is negative, the Faculty Affairs Office will reach out to the department chair with next steps, including the information for the appeal process.
8. Once the promotion is approved by the Board of Trustees, the department and candidate will be notified, with promotion effective either January 1 or July 1.

Forms

• Declaration of Candidacy for Promotion Form (NTT, effective January 1, 2025)
• Full-Time Senior Level Promotion Guidelines (NTT, effective January 1, 2025)
• Declaration of Candidacy for Promotion Form (NTT, effective July 1, 2025)
• Full-Time Senior Level Promotion Guidelines (NTT, effective July 1, 2025)
• Referee Spreadsheet
• Curriculum Vitae (CV) Template
• Diversity, Equity and Inclusiveness (DEI) Statement Guidelines
• Qualifications and Standards for Appointment, Promotion, and Tenure

1. The department submits the Declaration of Candidacy for Promotion Form to facaffrs@case.edu by March 31 for promotion effective July 1 of the following year.
2. The Department will then create the case for the candidate in Interfolio using the template titled "Full Time Senior Level Tenure Track/Tenured Promotion" within the School of Medicine unit and notify the candidate that they may now upload their promotion materials. If the faculty member is not listed as a user in Interfolio, please email facaffrs@case.edu. 
3. The candidate should upload and submit their required materials to Interfolio. Candidates should consult their department administrator to ensure that the candidate’s materials are submitted in a timely manner to give department’s ample time to submit their materials to the Faculty Affairs Office by the given deadline via Interfolio.
   1. Materials to be submitted include:
      1. Curriculum Vitae
      2. Professional Self-Description
      3. Teaching Portfolio (optional)
      4. Teaching Evaluations (from the last 3 years; if you do not have any evaluations, please include a brief statement explaining why there are no evaluations)
      5. COVID Impact Statement (optional)
      6. DEI Statement (optional)
      7. Up to 5 key reprints
4. The department must submit its materials and move the case forward to Interfolio Faculty Affairs by April 28 for promotion effective July 1 of the following year. 
   1. Materials to be submitted include:
      1. Chair’s nomination letter
      2. DCAPT vote letter
      3. Referee spreadsheet
      4. Summary of Teaching Evaluations (if the candidate did not submit teaching evaluations, please ensure that the candidate submitted a brief statement that explained the lack of teaching evaluations)
      5. Division Chief letter of recommendation (optional)
      6. Chair’s nomination letter for secondary appointment (optional; must include the vote from secondary department’s DCAPT supporting the promotion)
5. The Faculty Affairs Office will process the materials and solicit external referee letters.
6. Once the required minimum of six arm's length external referee letters are received, the materials will be assigned to the School of Medicine Committee on Appointments, Promotions, and Tenure (CAPT).  If the promotion involves the award of tenure, the Faculty Affairs Office will contact the department chair to be present at the CAPT review.
7. If the CAPT recommendation is positive, the promotion materials will move forward to the Dean, Steering Committee, Provost, President, and Board of Trustees. If the CAPT recommendation is negative, the Faculty Affairs Office will reach out to the department chair with next steps, including the information for the appeal process.
8. Once the promotion is approved by the Board of Trustees, the department and candidate will be notified, with promotion effective either January 1 or July 1.

Forms

• Declaration of Candidacy for Promotion Form (TT, effective July 1, 2025)
• Full-Time Senior Level Promotion Guidelines (TT, effective July 1, 2025)
• Referee Spreadsheet
• Curriculum Vitae (CV) Template
• Diversity, Equity and Inclusiveness (DEI) Statement Guidelines
• Qualifications and Standards for Appointment, Promotion, and Tenure

1. The Department will create the case for the candidate in Interfolio using the template titled "Full Time Junior Level Promotion" within the School of Medicine unit and notify the candidate that they may now upload their promotion materials. If the faculty member is not listed as a user in Interfolio, please email facaffrs@case.edu. 
2. The candidate should upload and submit their required materials to Interfolio. Candidates should consult their department administrator to ensure that the candidate’s materials are submitted in a timely manner to give department’s ample time to submit their materials to the Faculty Affairs Office by the given deadline via Interfolio.
3. The department must submit its materials and move the case forward to Interfolio Faculty Affairs by the submission date listed below.
4. The Faculty Affairs Office will process the materials to submit to the Dean, Provost, President, and Board of Trustees for review.
5. Once the promotion is approved by the Board of Trustees, the department will be notified and the full-time appointment is effective.

For promotions to be made effective July 1, the date for submission is February 28; for promotions to be made effective January 1, the date for submission is September 30.

Forms

• Full-Time Junior Level Promotion Checklist
• Referee Letter Request Template
• Curriculum Vitae (CV) Template

1. The Department will create the case for the candidate in Interfolio using the template titled "Part Time Senior Level Promotion" within the School of Medicine unit and notify the candidate that they may now upload their promotion materials. If the faculty member is not listed as a user in Interfolio, please email facaffrs@case.edu. 
2. The candidate should upload and submit their required materials to Interfolio. Candidates should consult their department administrator to ensure that the candidate’s materials are submitted in a timely manner to give department’s ample time to submit their materials to the Faculty Affairs.
3. The department must submit its materials and move the case forward to Interfolio Faculty Affairs.
4. The Faculty Affairs Office will process the materials and submit to the Dean for review.
5. Once the appointment is approved, the department will be notified and the part-time appointment is effective.

Forms

• Part-Time (Adjunct/Clinical) Senior Level Promotion Checklist
• Curriculum Vitae (CV) Template

1. The Department will create the case for the candidate in Interfolio using the template titled "Part Time Junior Level Promotion" within the School of Medicine unit and notify the candidate that they may now upload their promotion materials. If the faculty member is not listed as a user in Interfolio, please email facaffrs@case.edu. 
2. The candidate should upload and submit their required materials to Interfolio. Candidates should consult their department administrator to ensure that the candidate’s materials are submitted in a timely manner to give department’s ample time to submit their materials to the Faculty Affairs.
3. The department must submit its materials and move the case forward to Interfolio Faculty Affairs.
4. The Faculty Affairs Office will process the materials and submit to the Dean for review.
5. Once the appointment is approved, the department will be notified and the part-time appointment is effective.

Forms

• Part-Time (Adjunct/Clinical) Junior Level Promotion Checklist
• Curriculum Vitae (CV) Template