Financial Responsibility Agreement

Register & Agreement to Pay

I understand that when I register, or a university-designee who register on my behalf, for any class or at Case Western Reserve University (the “university”) or receive any service from the university I accept full responsibility to pay all tuition, fees and other associated costs assessed as a result of my registration and/or receipt of services. I further understand and agree that my registration and acceptance of these terms constitutes a promissory note agreement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code at 11 U.S.C. §523(a)(8)) in which the university is providing me educational services, deferring some or all of my payment obligation for those services, and I promise to pay for all assessed tuition, fees and other associated costs by the published or assigned due date.)

I understand and agree that if I, or a university-designee, drop or withdraw from some or all of the classes for which I register, I will be responsible for paying all or a portion of tuition and fees in accordance with the published Tuition Refund Schedule. I further understand that my failure to attend class or receive a bill does not absolve me of my financial responsibility as described above.

I understand that this Agreement will remain in effect for current and future registrations at the university and/or receipt of services from the university.

Billing & Payments

Method of Billing electronic billing (e-bill) is the university’s official billing method.  Notification will be sent to my email address and my SIS Financial Authorized User when billing statement is available to view. 

Billing Errors I understand that administrative, clerical or technical billing errors do not absolve me of my financial responsibility to pay the correct amount of tuition, fees and other associated financial obligations assessed.

Returned Payments/Failed Payment I agree to pay the original amount of the payment plus a returned payment fee of up to $50.00 per occurrence.  

Late Payment Charge I understand that failure to pay my student account bill or any monies due and owing the university by the due date, the university will assess late payment charges if my student account has a past due account balance of $100 or more. The late payment charge is equal to $50 after the term due date or $100 for each subsequent billing cycle or for unpaid prior term charges. Late payment charges will not exceed $100 for each billing cycle and will be assessed until my student account balance is less than $100 or when my student account is referred to pre-collections or collections. To appeal or petition a late payment charge, view the Student Accounts Past Due Policy.

Financial Hold I understand that a failure to pay my student account bill or any monies due and owing the university by the due date, the university will place a financial hold on my student account for a past due balance of $100 or more. The financial hold will prevent registration for the current and/or future term and prevent the release of my diploma/certificate. To appeal or petition the financial hold for registration, view the Student Accounts Past Due Policy.

Collection Fees I understand that the university may refer my delinquent account to pre-collections or a collection agency. I further understand that I am responsible for paying the collection agency fee which may be based on a percentage, at a maximum of 35 percent of my delinquent account, together with all costs and expenses, including reasonable attorney's fees, necessary for the collection of my delinquent account.  Finally, I understand that my delinquent account may be reported to one or more of the national credit bureaus. 

Financial Aid

Anticipated Aid described as “estimated” on my Financial Aid Award does not represent actual or guaranteed aid.

Financial Aid Award is contingent upon my continued enrollment and attendance in each class upon which my financial aid eligibility was calculated. I understand that dropping any class before completion may impact my financial aid eligibility (decrease and some or all of the financial aid awarded to me may be revoked).

Financial Aid Disbursements is for a specific term and may be restricted to allowable charges as defined by each Financial Aid Award. I understand that I may need to make a payment after receiving a refund of my excess aid to pay for other outstanding term charges or other term(s) outstanding.

Non-institutional Charges are defined by federally mandated guidelines on federal financial aid. I understand that I must grant permission to allow my excess federal aid to cover non-institutional charges prior to the federal aid disbursement. Excess Aid Permission can be granted in the Student Information Systems. A list of non-institutional charges can be found on the Common Fees and Transactions.


Privacy Rights & Responsibilities I understand that the Family Educational Rights and Privacy Act (FERPA) prohibits the university from releasing any information from my education and financial record without my written consent. I must establish Authorized Users in the Student Information Systems for the release of information.

IRS Form 1098-T I agree to provide my Social Security number (SSN) or taxpayer identification number (TIN) to the university upon request as required by Internal Revenue Service (IRS) regulations for Form 1098-T reporting purposes. The IRS Form 1098-T is mailed to a student’s permanent address in SIS. To opt in to electronic delivery through SIS, please visit 1098-T Tax Information.

Student Age I understand that if I am younger than the applicable age of majority when I execute this agreement that the educational services provided by the university are a necessity, and I am contractually obligated pursuant to the “doctrine of necessaries.”

Last Updated: June 5, 2024