April 2023 Newsletter

Group Photo of 2022 Grad Award Winners in Tink

Graduate Student Award Ceremony: May 3

Celebrate nearly 150 outstanding students at the 19th annual Graduate Awards Ceremony on Wednesday, May 3 at 3:00pm EDT in the Tinkham Veale University Center Ballroom! Winners from the College of Arts and Sciences, the Case School of Engineering, the Weatherhead School of Management, the Jack, Joseph and Morton Mandel School of Applied Social Sciences, the Frances Payne Bolton School of Nursing, the School of Medicine, the Center for International Affairs, and the School of Graduate Studies will be presented awards by faculty and staff from across campus. The ceremony also honors this year's four winners of the prestigious John S. Diekhoff Awards for Faculty Teaching and Mentoring with remarks from the student-led selection committee.

Join us in cheering on all our amazing students! RSVP to attend in-person or watch on the University's Livestream. A light dessert reception will be served after the ceremony.

Please note: the Graduate Studies office in Tomlinson 203 will be closed on May 3 from 12:00pm to 5:00pm EDT for the award ceremony.

Commencement Ceremony

PhD Graduates lined up on Main Quad before Commencement Convocation 2017

We are looking forward to celebrating your achievement during Commencement at the School of Graduate Studies Diploma Ceremony on Friday, May 19 at 2:00pm EDT in the Veale Convocation, Recreation and Athletic Center!

Cap & Gown

Students participating in the diploma ceremony are required to wear academic regalia. If you have not ordered already, please contact the campus Book Store or make other arrangements ASAP. Make sure to get the correct hood and tassel color for your degree group!

Student Check-In

Check-in for graduates will be at 12:45pm in Horsburgh Gym (part of the Veale complex); please use the Natatorium entrance, not the main entrance to Veale. Faculty marshals and staff will help line you up into your degree groups and make sure you have your enhanced GradPass. You must keep this GradPass with you until it is your time to walk across the stage. Please only bring belongings into Horsburgh you carry on your person; no items may be left behind in the gym when we proceed to the diploma ceremony at 2:00pm.


Our ceremony does not require tickets so please invite any friends and family you wish. Your guests should use the main entrance to Veale Center. They must be seated before 2:00. If you wish, your family may join you as you walk across the stage. Please have them pay close attention to the order of degrees so they know when to approach a family area near the right side of the stage.

Any friends and family who cannot attend in person are invited to watch the Livestream broadcast of the ceremony.

PhD Hooding

Doctoral students who wish to be hooded by your advisor should encourage them to register as attending on the Commencement website. If your advisor is not able to hood you, we will have an alternate faculty hooder present.

Accessibility and Accommodations

All accessibility and accommodation requests submitted when registering for Commencement are being processed. If you have additional requests or questions please email Grad Studies. Please know there will be extra designated accessibility parking in the neighboring Veale Garage and there will be accessible transports available for students and guests from overflow lots. There are no stairs between the main entrance to Veale and the hall the ceremony is being held in. Space will be made in guest seating for wheelchairs and strollers.

Convocation: May 17

All participating students are also invited to a University-wide Convocation ceremony on Wednesday, May 17 at 4:00pm EDT also in the Veale Center. Graduate students will check in at Adelbert Gym prior to the ceremony. Graduates will process through the Main Quad toward Veale with a celebratory clap-out from faculty, staff, and other students. Unlike our diploma ceremony, regalia is not required for the Wednesday Convocation. There will be a further celebration after the ceremony. Students are also encouraged to show your appreciation for faculty and staff members who have impacted your time at CWRU by nominating them for a Golden Ticket to attend the events on May 17.

Please email any questions about the ceremony to gsgrad@case.edu. Additional details can also be found on the Commencement website.


Full Term Withdrawal

If you need to discontinue all studies this spring semester and withdraw from all classes, the deadline to initiate a term withdrawal is SIS is Monday, May 1 (the last day of classes but before finals). Prior to this, students should also discuss this with your advisor, dean, or Grad Studies staff. A grade of "WD" will be posted to your academic record for dropped courses and no tuition will be refunded (after the fifth week of classes). See the Registrar's site for more information about a full term withdrawal and a step-by-step instructional guideNo one will be allowed complete withdrawal after the last day of classes.

Smiling student at computer in lab

Register for Summer and Fall Classes!

If you haven't yet, register now for Summer and Fall 2023 through SIS! Some courses will have the option to be conducted as distance learning. Be sure to talk with your advisor and check SIS for any holds that may prevent registration; see below on how to remove them.

Automatically placed onto your account each semester and must be removed by your advisor before you can register for courses.

Placed by Student Financial Services, these holds can affect registration, ordering transcripts or receiving your diploma. Login to SIS to pay your balance.

Placed by Student Financial Services. Simply click on the Hold link in SIS and walk through the steps to remove it.

For applicable programs, students who have not submitted a PPOS in SIS by the end of their second semester (or earlier for some Masters programs) may have a registration hold placed on their records. Once submitted, your advisor must review and approve the PPOS in SIS. The hold will then be processed and removed overnight.

A registration hold is placed by Graduate Studies Admissions if you have missing documents that need to be submitted. Login to the online application system here to view what is missing. For specific questions, email gradadmit@case.edu.

Changes to Tech Access After Graduating

Make sure you review recent changes to your access of University technologies after graduation so you can make plans now to ensure your work will be still available. For 180 days after their graduation date, students will retain access to Google Workspace (Gmail, drives, etc), Microsoft 365, Qualtrics, and GitHub. Access to Adobe products will expire on July 1. Access to Zoom (including recordings and whiteboards) will end immediately upon graduation.

Campus Community

Three Masters Students Holding Diplomas at Commencement 2019Volunteer for the Commencement Ceremony!

The School of Graduate Studies invites you to volunteer at Commencement for our afternoon Diploma Ceremony on Friday, May 19 to help make sure the day is filled with wonderful memories for our graduates!

SGS is in need of volunteers to keep all graduate organized, help with check-in, direct graduates to their spots, help them with their gowns/hoods, etc. Graduate Studies will send more detailed information as we get closer to the event, but arrival time would be around 12:00pm. There may also be volunteer opportunities earlier in the week.

If you wish to volunteer or have questions, email gsgrad@case.edu or sign-up to volunteer here.

Stay Safe This Spring

Despite the workload at the end of the semester, the warming weather and later sunsets brings us outdoors more. Review these tips on staying safe on and off campus this spring including SafeRide, using shuttles and other ride share services, installing the Spartan Safe App, and more.

think[box] Summer Project Fund

Full time graduate students can apply for the new Summer Project Fund from Sears think[box] to support work on a personal project, team project, design competition, or entrepreneurial prototypes. Up to $1,000 in awards are available and projects can be of any topic from any field of study. The deadline to apply is Sunday, May 15 but students are encouraged to apply early while funding lasts.

Student working on a gear project at Sears think[box]

Summer Campus Shuttles

With the end of the spring semester approaching, many of the shuttle routes through campus and Greater University Circle will soon be modified, including some on hiatus until the fall. Please make review the summer schedules so you aren't stuck waiting for a bus!

Upcoming Events

The Center for International Affairs invites all students graduating next month to decorate their graduation caps on Tuesday, May 2 from 1:00pm to 4:00pm in Tomlinson Lobby. Just bring your cap/mortarboard and the Center will provide all the supplies! Contact Elizabeth Miller with any questions.

Grad students are invited to the final tea and chocolate tasting of the semester on Tuesday, May 2 at 2:00pm in PBL's 3rd floor atrium to celebrate the Tea & Chocolate Club winning the "Outstanding New Graduate Student Organization of the Year" award!

Register on CampusGroups.

Take a Wellness Break from prepping for finals with KSL, OMA, and UH&CS on Wednesday, May 3 at 11:00am in KSL 215 to enjoy a make-your-own tea bar, rock painting, chair massages, coloring, food, opportunities to socialize, and more.

Celebrate nearly 150 outstanding students at the 19th annual Graduate Awards Ceremony on Wednesday, May 3 at 3:00pm EDT in the Tinkham Veale University Center Ballroom!

RSVP to attend in-person or watch on the University's Livestream.

All graduate and professional students are invited to the May General Assembly meeting of the Graduate Student Council on Wednesday, May 3 at 5:30pm in Adelbert Hall's Toepfer Room.

Elections for the next GSC Executive Board will be held and dinner will be provided.

Register on CampusGroups.

Celebrate the accomplishments of our graduating Latinx and Hispanic students on Tuesday, May 16 at 11:00am in Tink Ballroom.

See more information.

Celebrate graduating Black students at this year's Black Graduation on Tuesday, May 16 at 6:00pm in Tink Ballroom!

Graduates and guests are encouraged to register on CampusGroup.

The Alumni Association invites all legacy students (those with family who also graduated from CWRU) to the Legacy Open House from Wednesday, May 17 to Friday, May 19 between 9:00am and 2:00pm. 

RSVP by Friday, May 12.

Want More?

Don't want to wait until our next newsletter in May? Follow @cwrusgs on both Facebook and Twitter for new content almost every day!

Flowers in front of Tomlinson Hall, Summer 2022