Graduate Advisor Newsletter - December 2023

Tomlinson Hall after snow storm in January 2022

Welcome to this month's edition of the School of Graduate Studies newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.

Important Upcoming Dates

Please make sure you and your students are aware of important dates and deadlines. Some may require your review, approval, and signature.

  • Dec 22 - Final Grades Due to Registrar
  • Dec 22 - Jan 1: Winter Break (CWRU Closed)
  • Jan 10: New Student Welcome Event
  • Jan 11: Grad TA Training
  • Jan 12: New Student Zoom Session
  • Jan 15: MLK Day (CWRU Closed)
  • Jan 16: First Day of Classes
  • Jan 17: Late Registration Fee
  • Jan 19: Awarding of Fall 2023 Degrees
  • Jan 26: Drop/Add Ends
  • Jan 26: Waiver of Registration Deadline
  • Jan 26: Health Care / One-to-One Waivers Due
  • Jan 26: Withdraw Without Financial Penalty Deadline

Academic Policy Briefs

Waiver of Registration

Students who were registered for at least one credit hour during the fall semester may be eligible to waive registration for the spring semester, if they submit all final materials, including the Waiver of Registration form, to by Friday, January 26. Your student must also apply to graduate in SIS. The Waiver of Registration form does not require your signature as advisor but international students must also have it signed by International Student Services (ISS).

Academic Integrity

Students are expected to uphold standards of academic integrity. If faculty suspect a graduate student may have violated academic integrity standards (including but not limited to plagiarism, falsifying research results, cheating on exams, submitting duplicate work to fulfill assignments in more than one course, forging or altering University documents, etc), submit an Academic Integrity Violation Report with supporting evidence to Senior Associate Dean Lynmarie Hamel. Further action will be determined after the report is reviewed by Grad Studies.

Leave of Absence (LOA) Requests

Students are expected to maintain continuous registration in the fall and spring terms, unless on an approved Leave of Absence (LOA). An LOA may be requested for up to two academic semesters if circumstances arise which make a student unable to maintain their registration. Students and their advisors should review the Graduate Studies Leave of Absence policy. Students must submit a written request to the School of Graduate Studies by email to Students should check with with their advisor if considering an LOA.

Useful Information

TA Training

Required training for graduate student teaching assistants (TA) in the spring semester will be held on Thursday, January 11 from 9:00am to 12:00pm in Tink Ballroom. Prior to the in-person training, Grad TAs must also register for UNIV400 Professional Development for Graduate Teaching Assistants in SIS and complete the webinar in Canvas. Please direct questions to

Spring Orientation

Spring Orientation will be held online in Canvas; new students will receive an email when the modules are open. New students should continue to complete the New Student Checklist including submitting a photo for their student ID. See more information for new students and send any questions to

We are also hosting an in-person Welcome to Campus event on Wednesday, January 10 from 8:30am to 3:10pm in Nord Hall for new students to pick up CWRU ID cards and RTA stickers and meet our staff and other students. We will also hold a Welcome Session on Zoom on Friday, January 12 at 10:00am.

KSL Course Requests

To have material ready by the first day of class, please make all course reserve book requests to Kelvin Smith Library by Tuesday, January 2 (first day back from winter break).

University Resources

Please be aware of University Resources you can share with your students as needed. We will highlight a few each month.