Room & Space Reservations

In response to the COVID-19 pandemic, all rooms on campus have reduced capacities. The university has developed several new initiatives to ensure students have space available for either academic or social purposes. 

Questions on reserving a room? Email emshelp@case.edu for assistance.

Indoor Spaces

Open Use Rooms

Signage will be posted outside of most classrooms with a QR code linking to a daily room schedule. If nothing is scheduled at their desired time, students are welcome to use the space in a socially distant manner. These rooms are available on a first-come, first-served basis and are open to multiple students at once.

Zoom Rooms

The university has designated large classrooms across campus for students who need a space to take a remote class. To view a schedule of available rooms, please visit case.edu/zoomrooms. These rooms are available on a first-come, first-served basis and are open to multiple students at once. Headphones are required.

Seat Selections

Students interested in studying at the Kelvin Smith Library and the Judge Ben C. Green Law Library should go to their respective websites to see available seat inventories and make requests in advance.

Room Reservations

A number of rooms are now available for small, in-person gatherings following Case Western Reserve University's protocol on masks and physical distancing at all times and for all purposes. Availability is subject to state, local and university restrictions and is subject to change. Additional spaces may be available and can be found at case.edu/reservations.

Special requests will be accommodated whenever possible and with as much advance notice as possible.

Building/
Room Name
Description Capacity Furniture & A/V Availability Reservations
Wade Commons Pioneer Room Commons 8 Chairs, Tables Weekdays 8 a.m.–midnight
Saturdays: 11 a.m.–9 p.m.
Sundays: Noon–midnight
Reserve Pioneer Room
Wade Commons Red Cat Room Commons 5 Chairs, Tables Weekdays 8 a.m.–midnight
Saturdays: 11 a.m.–9 p.m.
Sundays: Noon–midnight
Reserve Red Cat Room
Wyant Center Varsity Club Commons 24 Chairs, Tables During Wyant Facility Hours Reserve In Person
Wyant Center Nancy Gray Student Commons Commons 9 Chairs, Tables During Wyant Facility Hours Reserve In Person
Tinkham Veale University Center Senior Class Conference Room Large Conference Room 18 Rolling Chairs/Tables, Whiteboard, Projector, Screen, HDMI, Wireless Mics 9 a.m.–9 p.m. Reserve Rooms in the Tink Online or In Person
Tinkham Veale University Center Senior Class Conference Room A Small Conference Room 6 Rolling Chairs/Tables, Whiteboard, Projector, Screen, HDMI, Wireless Mics 9 a.m.–9 p.m. Reserve Rooms in the Tink Online or In Person
Tinkham Veale University Center Senior Class Conference Room B Conference Room 8 Rolling Chairs/Tables, Whiteboard, Projector, Screen, HDMI, Wireless Mics 9 a.m.–9 p.m. Reserve Rooms in the Tink Online or In Person
Tinkham Veale University Center First Floor Conference Room Small Conference Room 6 Rolling Chairs/Tables, Whiteboard, Projector, Screen, HDMI, Wireless Mics 9 a.m.–9 p.m. Reserve Rooms in the Tink Online or In Person
Tinkham Veale University Center Student Organization Center Multipurpose Room 12 Rolling Chairs/Tables, Whiteboard, 80" Rolling Monitor, HDMI, Smart Functions 9 a.m.–9 p.m. Reserve Rooms in the Tink Online or In Person
Tinkham Veale University Center Gaming Room Conference Room 8 Rolling Chairs/Tables, Whiteboard, Two Monitors, HDMI 9 a.m.–9 p.m. Reserve Rooms in the Tink Online or In Person
Tinkham Veale University Center Second Floor Conference Room Small Conference Room 6 Rolling Chairs/Tables, Whiteboard, Projector, Screen, HDMI, Wireless Mics 9 a.m.–9 p.m. Reserve Rooms in the Tink Online or In Person
Thwing Center Atrium/Porch Commons   Couches, Chairs, Tables Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center Bellflower Lounge Semi-Private Space   Chairs, Tables, 70" Monitor Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center Cleveland Room Conference Room 8 Chairs, Tables, 70" Monitor Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center Hart Crane Reading Room Semi-Private Space   Chairs, Tables Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center Meeting Room 206 Small Conference Room 4 Chairs, Tables, 60" Monitor Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center Meeting Room 218 Conference Room 8 Chairs, Tables, 60" Monitor Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center Meeting Room 224 Small Conference Room 6 Chairs, Tables, 60" Monitor Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center Meeting Room 324 Small Conference Room 6 Chairs, Tables, 50" Monitor Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center 101 Classroom 21 Pods, Chairs, 8 Monitors and Computer Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center 201 Classroom 24 Chairs, Tables, Projector, Screen Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center 301 Classroom 12 Chairs, Tables, Projector, Screen Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center 302 Classroom 12 Chairs, Tables, Projector, Screen Thwing Center Hours Reserve Rooms in Thwing Online
Thwing Center Spartan Room Lounge 4 Couches, Chairs, Tables, 60" Monitor Thwing Center Hours Reserve Rooms in Thwing Online
Bingham Building 140 Classroom 25 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online
Clapp Hall 108 Classroom 17 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online
Clark Hall 309 Classroom 18 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online
DeGrace Hall 312 Classroom 22 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online
Glennan 408 Classroom 19 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online
Millis Hall's Schmitt Auditorium Auditorium 58 Fixed Seating, Projector, Screen Weekdays Until 7 p.m. Reserve Online
Nord Hall 356 Classroom 22 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online
Nord Hall 400 Classroom 14 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online
Nord Hall 410 Classroom 18 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online
Rockefeller 301 Classroom 24 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online
Wickenden 321 Classroom 19 Chairs, Tables, Projector, Screen Weekdays Until 7 p.m. Reserve Online

Same-Day Reservations

Students now have the option to reserve some rooms on campus without approval from a venue manager. These spaces are intended for individual students or small groups to have the entire space to themselves. Students should visit case.edu/reservations and select the “Same-day Reservations” form. It allows students to make a reservation for that day only, up to two hours in length, and is automatically approved.

Outdoor Spaces

Outdoor Rooms

Students wishing to reserve an outdoor space should visit case.edu/reservations and select the “Non-academic Spaces” form, filtering the room type to “Outdoor.” A tent has been erected at East Bell Commons (Zone 1) that can also be reserved for social activities. Student organizations are required to submit an Operations Programming Plan to the Office of Student Activities & Leadership.

Informal Outdoor Gathering Spaces

Our neighborhood of University Circle has been Case Western Reserve's home since 1882, and in a time when outdoor interaction is safer and indoor spaces may be scheduled for other uses, our social and recreational lives rely even more on outdoor life. We are fortunate to have so much green space, public art, garden oases and seating alcoves on campus and in neighborhoods within walking distance of our campus boundaries.

Campus program planners who know our area well have created an informal list of outdoor spaces that students, staff and faculty might seek out. On the spreadsheet, you’ll find some spaces that are great for: 

  • a secluded bench to eat lunch or have a video conversation;
  • a quiet path for a walk;
  • an interesting place to view art or gardens;
  • a maintained path for running, biking or using a wheelchair; or
  • a clearing to gather a socially distanced group for a planned or spontaneous activity together. 

For organized activities, you’re reminded to review the programming guidelines and consult with the Office of Student Activities and Leadership or employment supervisors to make sure your activity planning is low-risk and within university expectations.

The list will be reviewed and updated regularly. The availability of reservations may fluctuate over time, and outdoor resources and activities may be added or changed as the academic year progresses and the weather changes. 

If you have updates or additions, or ideas for additional information to include, please contact Janice Gerda at jjg14@case.edu.