Human Resources has full authority and the corresponding complete responsibility for ensuring applicable labor and immigration law compliance. Only HR personnel are authorized to file immigration-related and employer-specific applications and petitions with the appropriate government agencies. Accordingly, any requests to sign any of the aforementioned documents by any university employee on behalf of any foreign national must be directed to the Visa & Immigration Services & Advisors (VISA) Office, located within HR.
If you have any questions about a document you are asked to sign that is employer-specific to the University and that is on behalf of a foreign national, please contact the VISA Office at 216.368.6964 or email us at visa@case.edu. Our office hours are 8:30am to 5:00pm, Monday - Friday.
The VISA Office provides service to general walk-ins during regular business hours. However, because of the complex nature of many immigration inquiries, it is highly recommended to schedule a one-on-one appointment with a VISA team member. Appointments may be scheduled at https://case.edu/visa/about/make-appointment.
Detailed immigration-related information is available on the VISA Office website. Below please find some commonly requested information:
Case Status Information
If you have a pending matter with U.S. Citizenship and Immigration Services (USCIS), you can check the status of your case online at Case Status Check. You will need the receipt number for your application, which can be found in the upper left-hand corner of your application receipt notice.
Change of Address Requirement
Every non-immigrant in the United States is legally required to notify USCIS of any change of address within 10 days of the change. Failure to do so can have significant consequences to your immigration status. Address changes must be filed online by creating a MyUSCIS account.
Visa Interview Appointments
Before entering the United States, most nonimmigrants must apply for a visa stamp in person at a U.S. Consulate or U.S. Embassy abroad. The type of visa they will need can be determined by the VISA Office, and the VISA Office can assist in providing the required documentation. The length of time it takes to get a visa for the U.S. varies from post to post. A list of approximate wait times is available on the State Department website.
Honoraria Payments
The Honorarium Acceptance form is available from the Procurement Office.
Volunteers
Volunteers are individuals who donate time and services with no expectation of a return in goods, services or compensation. If these conditions are met, an individual will not be subject to the provisions of the Fair Labor Standards Act (FLSA).
If the economic reality, however, indicates the ostensible volunteer is really an employee, dependent on the employer, then the FLSA applies (Refer to the Non-CWRU Employees (Independent Contractors, Volunteers, Interns, and Temporary Employees Policy). Supervisors who are contacted by prospective volunteers should refer them to the Employment office for processing of the Volunteer Waiver and Release Form.