Effective immediately, due to COVID-19, all final paychecks for terminating employees will be direct deposited. If direct deposit is not possible, the final paycheck will be mailed to the address on file. Changes to the mailing address should be noted on the Personnel Action Form when submitted to HR for processing.
If you are terminating your employment at Case Western Reserve University, there are a few items to remember to ensure the process goes smoothly. If you are an employee in good standing, you should give your supervisor at least two weeks notice for a voluntary termination. Staff members who give insufficient notice of termination are not eligible for reemployment.
After giving two weeks notice, you must:
- return all university property (equipment, work materials, tools, research data/material, notes, etc.);
- Employees and supervisors can use the Employee Termination Checklist as a guide
- reconcile outstanding expenses, fines and other debts and
- return keys, identification cards, parking hangtag and other access items.
Case Western Reserve wants to better understand what employees value most in their workplace and why they leave. The university encourages you to complete a confidential exit survey.
If you wish to speak to someone in person regarding your work experience, you can contact the HR Service Center at 216.368.6964 or AskHR@case.edu. Feedback is a helpful driver for organizational improvement.
Final pay will typically be in the form of a check and will be issued no later than the next normal payday. You can pick up your final paycheck at the HR Records Office, Crawford Hall Room 220 on the determined pay date, or it will be mailed on the next business day.
The final paycheck will include all hours worked, any overtime due, and the balance of unused accrued vacation time. Deductions from the final check will be made for benefits contributions, docked time, outstanding expenses and fines.
W2s must be postmarked by January 31st and will be mailed to the mailing address on file on/or before January 31st.
Access to Computing Resources
In most cases, access to all university computing resources, including network password and ID, will discontinue the date of termination or last day worked.
Updating Personal Information
You should update all personal information (including home and mailing addresses, home phone number, home email address, and emergency contact information) in HCM prior to the effective date of termination. Contact the HR Records Office at HRRecords@case.edu or the HR Service Center at AskHR@case.edu if there is a relevant change in personal information, including mailing address, after the effective date of termination.