Duties and Responsibilities of Various Clerical Accounting Levels (nonexempt, working 37.5-hour week)
155041 Accounting Clerk 1 (salary grade 04)
Accounting Clerk 1 Job Description Template
- Work under frequent supervision
- Perform routine operations related to the handling, recording, posting and processing of moneys
- Prepare and distribute financial reports, expense statements, salary analyses
- Balance assigned accounts
- Maintain accounting files
- Perform related clerical duties as needed
- Answer telephone and as appropriate, field questions relative to assigned duties
- Regularly handle confidential information
- High school, 6 to 9 months of experience
155042 Accounting Clerk 2 (salary grade 06)
Accounting Clerk 2 Job Description Template
Performs duties of Accounting Clerk 1 and in addition:
- Works under limited supervision
- Perform moderately complex bookkeeping duties as they relate to the verification, processing preparation and updating of various documents and information while keeping consistent with organizational accounting policies and procedures
- Verify accuracy of information on accounting forms; identify errors and make necessary corrections
- Assist with the preparation of various financial and/or fiscal reports
- May assist with daily operations of department
- Maintain ongoing contacts with students, faculty and staff
- Assist in the development of new procedures
- May assist and train students or temporary help
- High school, 1 to 1½ years of experience
155043 Accounting Clerk 3 (salary grade 09)
Accounting Clerk 3 Job Description Template
Performs duties of Accounting Clerk 2 and in addition:
- Works under general direction
- Perform complex and diverse bookkeeping and accounting duties as they relate to the preparation of reports, statements, invoices or other financial records
- Perform daily posting to general ledger, monthly financial statements, expenditure reports, miscellaneous billing and reconciliation of accounts
- Prepare invoices and follow up on collection of various accounts
- Verify expenses and income; audit expense statements and general ledger
- Organize and maintain filing system for current and closed accounts
- Update and/or develop clerical procedures
- Provide day-to-day direction and supervision to clerical staff
- High school, 2 to 3 years of experience