Duties and Responsibilities of Various Library Assistant Levels nonexempt, working 37.5-hour week)
155061 Library Assistant 1 (salary grade SGL1)
Library Assistant 1 Job Description Template
- Routine and repetitive at basic level
- Close supervision; work is checked except for routine tasks
- No interpretation of policies and procedures
- Perform routine office and administrative tasks under close supervision with assignments clearly defined
- Perform non-standard duties as assigned
- Perform routine circulation functions (changes, discharges, recalls, holds, traces, etc.)
- Shelve materials; photocopy; distribute mail, loose-leaf filing, shifting materials, etc.
- Process basic interlibrary loan requests and refer problems
- Assist in processing new library materials
- Search for cataloging copy/ record in resource database
- Assist in daily check-in of several items
- Answer routine and directional questions from patrons and staff, referring more complex inquires
- Identify, understand and responds to routine student and customer needs
- Provide preliminary basic screening and initial services to students and customers and refer unique/ complex situation to a higher level for action
- Utilize appropriate technology as instructed to accomplish goals and objectives
- Enter routine data in order to compile, prepare and submit necessary information
- May monitor performance of student employees or assist with training of students
- High school education and no experience
155062 Library Assistant 2 (salary grade SGL2)
Library Assistant 2 Job Description Template
- Perform routine and repetitive tasks
- Intermediate supervision; work is checked except for routine tasks
- Basic policy and procedure interpretation
- Prepare invoices, updates orders
- Perform other basic administrative activities
- Identify and resolve conflicts in circulation files, reserves, etc.
- Monitor library materials for bindery and updating records perform routine bindery preparation
- Provide information regarding availability of documents for loan
- Process new library materials; check shipments for accuracy
- Perform basic/routine acquisition including typing, ordering, receiving, referring problems, etc.
- Perform routine copy/ cataloging and maintenance
- Check-in and perform other routine processing of serials
- Provide information and support to library patrons regarding services and support
- Identify, understand and respond to routine customer needs
- Track and/or compile various library data
- Compile basic statistics and perform low-level troubleshooting
- Use appropriate technology as instructed to accomplish goals and objectives
- Perform technical duties requiring operational level skills and a basic knowledge of library practices and procedures
- May monitor performance of student employees or assist with student trainings
- High school education and 1-year experience
155063 Library Assistant 3 (salary grade SGL3)
Library Assistant 3 Job Description Template
- Work of a general nature
- General supervision; completed work is reviewed infrequently
- Occasionally interprets policies and procedures
- Responsible for a library unit in the absence of more senior level staff
- Produce handouts, maps, signage and other directional aids
- Oversee and maintain library materials, reading room areas, storage areas; search for missing items
- Process variety of inter-library loan requests
- Verify requests using online database and print resources
- Communicate with patrons about status of requests
- Resolve more routine acquisitions problems
- Catalog materials using bibliographic records; update records; update and maintain shared online system
- Place orders for subscriptions, standing orders and serial back volumes
- Provide local computing expertise (e.g. advise users, maintain equipment)
- Responsible for day-to-day maintenance of the department's automated record keeping system
- Train and supervise student workers and assign duties; monitor and evaluates work performance
- High school education and 2 years experience
155064 Library Assistant 4 (salary grade SGL4)
Library Assistant 4 Job Description Template
- Specialist and moderately complex
- Occasional supervision; work is subject to review within guidelines
- Advanced knowledge of functional area policies and procedures
- Perform difficult specialized duties which require frequent independent application of a limited professional knowledge of library policies and procedures
- Organize workflow; oversee technical processing for public service duties
- Serve as the final source of information about established policies and procedures
- Proactive in suggesting and recommending procedures, etc. that would increase the efficiency in the area that they work or supervise
- Implement special projects with limited supervision; assist with special projects
- Contribute to the unit's programs, goals and objectives
- Oversee major circulation activities during off-hours, including problem resolution and cash management
- Assess space requirements for collections; determine any necessary adjustments in shelving system; organizes and oversees any required shifting of collection
- Resolve missing shipment problems and other inquiries regarding the processing of loan requests
- Perform complex acquisitions functions
- Create online purchase records to coordinate acquisitions with various library areas
- Solve complex serials problems and cataloging problems
- Provide one-on-one training for faculty, students, and staff
- Provide basic reference and directional reference services. Refers subject-specific questions to librarians
- Responsible for records and statistics for a library unit; prepares a variety of statistical reports
- Utilize appropriate technology to accomplish goals and objectives; analyzes moderately complex data in order to compile, prepare and submit necessary data
- Hire, schedule and train staff and temporary employees and prepare performance evaluations
- May supervise library assistant levels 1-3 and student employees
- High school education and 4 years experience
155065 Library Assistant 5 (salary grade SGL5)
Library Assistant 5 Job Description Template
- Advanced tasks
- Work independently; work is subject to review when the solution of problems involves new interpretations of applications of established guidelines
- Oversee a variety of administrative tasks
- Participate in budget planning for operations
- Develop policies and procedures
- Plan and implement special projects with limited supervision
- Plan, handle and implement all aspects of complete projects with limited supervision. Handle details including budget, personnel and financial analysis
- Responsible for the creation of manuals, development and continual implementation of library systems
- Under direction of a librarian, coordinate activities involved in the operation of a unit and/or perform duties of a paraprofessional nature
- Oversee highest-profile circulation areas including staffing and user services
- Perform highest-level preservation work
- Technical resource to resolve interlibrary loan problems
- Interact with other libraries regarding the most complex interlibrary loans
- Authorize the receipt of shipment of materials
- Correspond with vendors regarding incomplete or duplicate shipments
- Coordinate acquisition routines related to reviewing receiving, claiming and problem-solving
- Resolve complex serial record problems (e.g. persistent problems with vendor, persistent complaints from a service point, or bibliographic problems requiring knowledge of serial cataloging policies and procedures)
- Perform the most complex level of copy cataloging in any format
- Provide more complex reference and research strategy assistance to faculty, students, and other library users. Refers subject-specific questions to librarians
- May provide classroom training and instructional materials for faculty, students, and staff
- Provide more complex data analysis activities using higher-level spreadsheet and database formulas
- May supervise library assistants, student workers, other supportive staff
- Assign and review works, train in methods and procedures, and make promotional and other personnel recommendations
- High school education and 6 years experience