Duties and Responsibilities of Various Clerical Levels (nonexempt, working 37.5-hour week)
155051 Clerk 1 (salary grade 02)
Clerk 1 Job Description Template
- Work under close supervision
- Perform simple sorting, calculating, posting
- File correspondence, record invoices, etc.
- Perform copying duties
- Pick up and deliver mail or other correspondence
- May answer phone and receive visitors
- High school, 0 to 3 months of experience
155052 Clerk 2 (salary grade 04)
Clerk 2 Job Description Template
- Perform duties of Clerk 1 and in addition:
- Work under frequent supervision
- Post and maintain records which may require follow-up action
- Maintain current and accurate files
- Use historical information to trace materials
- Handle some confidential information
- Perform light typing as needed
- High school, 1 to 1.5 years of experience
155053 Clerk 3 (salary grade 07)
Clerk 3 Job Description Template
- Performs duties of Clerk 2 and in addition:
- Work under general direction
- Process or maintain record-keeping and/or filing systems
- Gather and compile information for management use
- Advise junior level clerks on procedures and methods relevant to record-keeping/filing systems
- Maintain ongoing contacts as a regular part of daily activities involving work of a non-controversial nature
- High school, 2 to 3 years of experience
155054 Clerk 4 (salary grade 09)
Clerk 4 Job Description Template
- Perform duties of Clerk 3 and in addition:
- Work performed independently
- Devise procedures and make recommendations for the processing involved in maintaining complex record-keeping and/or filing systems
- Work with department managers in identifying needs as they relate to attaining reports and information needed by management
- May be responsible for maintaining inventory of supplies, reordering and distributing
- Lead junior level clerks in day-to-day activities
- Maintain ongoing contacts to solve problems and resolve issues
- High school, 4 to 5 years of experience