Duties and Responsibilities of Various Secretarial Levels (nonexempt, working 37.5-hour week)

155011 Secretary 1 (Clerk/Typist) (salary grade 02)

Secretary 1 Job Description Template

  • Work under close supervision
  • Perform simple typing
  • Enter and retrieve information
  • File
  • Provide clerical assistance to other secretaries
  • High school, 0 to 3 months of experience

155012 Secretary 2 (salary grade 04)

Secretary 2 Job Description Template

  • Perform duties of Secretary 1 and in addition: 
  • Work under frequent supervision
  • Screen telephone calls, greet visitors, relay messages to appropriate parties
  • Perform routine typing of correspondence, records, memos, etc.
  • Provide clerical assistance, including filing, photocopying, pickup and distribution of mail, delivery of messages, etc.
  • High school, 6 to 9 months of experience

155013 Secretary 3 (salary grade 06)

Secretary 3 Job Description Template

  • Perform duties of Secretary 2 and in addition:
  • Work under frequent to moderate supervision
  • Function as the personal secretary to one or more professional/administrative personnel
  • Perform more difficult typing, including statistical or technical communications
  • Maintain calendars for department and management staff
  • Initiate and compose routine correspondence
  • Make travel and lodging arrangements
  • Maintain department and staff records
  • High school, 1 to 1½ years of experience

155014 Secretary 4 (salary grade 08)

Secretary 4 Job Description Template

  • Perform duties of Secretary 3 an in addition:
  • Work performed with occasional supervision
  • Perform a variety of clerical duties and typing assignments requiring speed and accuracy
  • Prepare travel expense forms for reimbursement
  • May assist in training of junior level clerical hires
  • Facilitate dealing with others in the University relative to department work
  • Proofread and edits correspondence, reports, records, etc. as necessary
  • Process confidential information
  • May direct the work of students or temporary employees
  • High school, 2 to 3 years of experience